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Contracts and Company Secretarial Advisor and Team

2 weeks ago

Christchurch, New Zealand Stantec Full time

**19958BR**

**Requisition Number**:
19958BR
**Description**:
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always **design with community in mind**.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.

**About the role**

We know that what we do really matters which is why Stantec provides solutions that begin at the intersection of community, creativity and client relationships. We work in multi-disciplinary teams to provide cost-effective, practical, innovative engineering solutions. Our current projects are being constructed across all of Asia Pacific. Our Legal and Risk Management Team are instrumental in ensuring that Stantec manages its Legal and Commercial risks while delivering projects.

Due to a growth of the company and an internal promotion we are looking for a new “rock star” legal secretary/ paralegal/ contracts specialist/Company Secretarial Assistant to join our busy team.

You will be responsible for:

- \tPreparing documentation for, organise and minute team meetings
- \tGeneral administrative assistance to legal team as required
- \tPrepare Board Resolutions and coordinate signing
- \tAct as Board administrator managing requests to the Board for approvals and ensuring all management approvals have been obtained
- \tIssue Signing Authority letters and maintain local authority register
- \tMaintain Company Registers and Statutory records including filing annual returns and notification of corporate changes
- \tAnswer basic legal queries from the Business
- \tUndertake contract reviews
- \tCoordinate responses to tender information queries [eg: corporate information, confirmation of no proceedings etc]

What We Offer

Along with a competitive salary we offer many other benefits to ensure your development & wellbeing is ongoing, including Health Insurance, Income Continuance Insurance and Life Insurances as well as Service Recognition Awards and an Employee Assistance Program.

Applications close Friday 12th March

**Title**:
Contracts and Company Secretarial Advisor and Team Assistant

**Qualifications**:
To be successful in this role you will have
- \tLegal or company secretarial experience [preferably working with contracts]
- \tAbility and willingness to learn new skills
- \tAbility to work with little supervision
- \tAbility to manage a busy workload
- \tEnergy, initiative and a desire to learn new skills
- \tProblem Solving ability
- \tStrong communication, planning and organising skills
- \tGood attention to detail and accuracy

**Employment Type**: Fixed Term

**Job Type**: Regular

**Job Category**: Admin Support, Legal

**About Stantec**:
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

**Location**:
New Zealand-Christchurch

**Country**:
New Zealand

**State/Province**:
Canterbury

**City**:
Christchurch