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Receptionist/front of House Assistant

3 weeks ago

Auckland City, New Zealand Bell Gully Full time

**ADMINISTRATION / OFFICE SERVICES**:

- **AUCKLAND**

26 September 2024
- Join one of New Zealand's leading law firms
- Competitive remuneration and benefits
- Waterfront view from your desk

Bell Gully is independently recognised as New Zealand’s leading commercial law firm. With a team of over 200 lawyers combining market-leading corporate, commercial, financial services, tax, property and dispute resolution capability with a wide array of specialist skills, we consistently deliver practical solutions to everyday and unique problems.

We’re looking for an incredible Receptionist/Front of House Assistant that is passionate about customer service. You will host our clients and other guests for various in-house events. You will be someone who thrives in a busy environment, has excellent hosting skills coupled with a second to none service attitude when it comes to dealing with our guests. You’ll remember their names and perhaps even the coffee they drink Your goal is to ensure our guests receive a positive Bell Gully experience each and every time they come into our offices.

**Your key responsibilities include**:

- Greeting clients and creating a welcoming environment
- Ensuring the client areas are presented to the highest standard at all times
- Arranging refreshments and catering for meetings, clients and events
- Managing meeting room bookings
- Creating spaces daily for specific events, examples;
- changing a meeting room into a classroom style for 80 with lunch or maybe changing the lounge into a dining space
- Ordering stock and reconciling invoices.
- IT support, troubleshooting and set up for our video calls and seminars.
- Floor fire warden and first aid duties

**You will have**:

- Previous experience in the hospitality industry or reception.
- The ability to work in a busy environment and deal with constant interruptions and changes of duties.
- Competence with IT and AV systems.
- Organisation and prioritising skills.
- A professional, courteous and pleasant manner.
- Commitment to a high level of client service.
- Capacity to work independently, quietly and efficiently, with a minimum level of supervision. As well it will be necessary to work as a flexible and co-operative team member.
- Professional presentation.
- Excellent communication/interpersonal skills (both written and verbal)
- We continuously work hard to ensure our workplace is inclusive, and trust that different experiences, perspectives, and values work together to achieve a better outcome. As such, this position is open to anyone with the qualifying skill set._