Executive Assistant to CEO

2 weeks ago

Napier, New Zealand Anglican Care Waiapu Full time

**Anglican Care Waiapu (ACW), is the social services arm of the Anglican Diocese of Waiapu. Our services and programmes in the Bay of Plenty, Tairāwhiti, and Hawke’s Bay support tamariki, whānau, and communities with early childhood education, family services, grief counselling services, and older people programmes.**
We have an exciting opportunity for a highly capable and suitably experienced Executive Assistant to join our team in the centrally located Napier CBD office. In this busy role, you will provide hands-on executive support to our dynamic, fun, and forward-thinking Chief Executive Officer.

**About the role**

As the Executive Assistant to the CEO your responsibilities are broad with no day being the same. You’ll work in a supportive team providing EA and administrative support to the CEO, including scheduling appointments and diary management, drafting correspondence, and planning and organising meetings and functions.

You will be involved in numerous working groups and committees where you will be setting agendas, organising meetings, preparing and distributing meeting materials, taking minutes, and following up on actions. In addition, you will be the Board Secretary, so you will be preparing Board papers, attending the Board meetings, taking minutes, and supporting the Chair.

Working in a high trust environment, you will have autonomy in your work with flexibility to work from home when needed. ACW values the contributions of all employees and encourages new ideas and professional development.

**About you**

You’ll be a seasoned EA who can pre-empt what’s needed and keep one step ahead by keeping a finger on the “pulse” at all times. Having a natural ability to engage and build relationships you will be comfortable taking ownership of key tasks and projects, seeing these through from initiation to completion.

Professionalism, attention to detail, and the ability to multitask will be second nature to you. You will thrive on being able to effortlessly juggle a high workload and multiple activities whilst providing exceptional levels of customer service.

**To be successful in this role, you will have;**
- Comparable EA experience, working closely with senior management
- Experience as a board secretary
- Well developed planning and organisational skills
- Ability to prioritise tasks and work well under pressure
- Positive and forward-thinking in your approach, with a “can-do” attitude
- Excellent communication skills, both verbal and written
- Highly computer literate, including in the MS Office Suite
- Highly professional, discreet, comfortable working with confidential information

Above all, you will be the type of person who demonstrates initiative and enjoys “going the extra mile”. This is definitely a role that you can make your own and stretch to meet your talents.

At ACW our highest priority is the safety and welfare of our people. We have strict health & safety measures to keep our people safe and we require all employees to undergo a criminal history check and to be fully vaccinated against COVID-19. We will ask you to provide evidence of a valid vaccination record during the recruitment process.

ACW is an equal employment opportunity employer committed to creating a diverse and inclusive culture.

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