Team Administrator

7 days ago

Wellington City, New Zealand New Zealand Government Full time

**About us**:
Our waterways define so much about life here in Aotearoa. So, it's vital every stretch - from the pristine South Island sounds to the wild West Coast waves - is well looked after. We exercise Kaitiakitanga over the maritime domain, supporting Aotearoa oceans and waterways to be safe, secure, clean and sustainable. At Maritime NZ, we're bringing together our aroha, work and skills so we can operate more strongly as regulatory stewards of the maritime domain.

**About the Team**:
Our Business Support function has a renewed focus and more support for your professional development and growth. It's an exciting time to come and join us.
At the heart of Maritime New Zealand's success is the provision of a broad range of administrative and other business support functions.

**What you'll do**:
As the Team Administrator - Maritime Inspections, you'll be responsible for providing general administrative support to the Maritime Inspections Team. The team is spread throughout New Zealand so your well-developed communication skills will be key in ensuring effective communication flow and connections within the wider Regulatory Operations and Business Support group.
You'll work collaboratively with the Hub Coordinators and become a key member of the wider Business Support team, which will provide you with professional development, collegial support and a clear sense of purpose.

**Day to day you'll**:

- Provide administrative support to team(s) to enable the team to deliver required outputs efficiently and effectively
- Coordinate meetings and events, including minute taking and organising meeting requirements such as venue, equipment and catering
- Code invoices and credit card reconciliations and ensure that these are authorised at the appropriate level and forwarded to finance in a timely manner
- Organise domestic and international travel

**What we're looking for**:

- Sound experience in an administrative role supporting Managers and teams.
- Sound working knowledge of MS Office products
- Flexible can do attitude with a high degree of self-motivation and initiative
- Ability to work well under pressure and meet tight deadlines.
- Excellent written and verbal communication skills.
- Fast accurate typist with experience transcribing electronically recorded statements a definite plus.
- Strong customer focus with the ability to build rapport and maintain relationships with internal and external stakeholders.
- Ability to work in a culturally safe and respectful manner, always being mindful of the cultural diversity of the industry and having regard to Te Ao Māori and Treaty of Waitangi principles

**Other good stuff**:
You'll be part of an excellent team where you will enjoy great employee benefits and will see plenty of scope to learn, upskill and explore your options. It's satisfying work, and our Business Support team is part of the engine making it all happen, so if you've been wondering what the next step could or should be in your career, we think it's time to 'navigate your next', here with us.
Applications for this role close Monday 8th May at 12pm.
This role is based in Wellington. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

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