Executive Assistant to The Chief Sustainability Officer

**Executive Assistant to Chief Sustainability Officer**

**Te whiwhinga mahi | The opportunity**

We are seeking a proactive, dynamic, and passionate Executive Assistant to provide administrative and organizational support to our Chief Sustainability Officer who will split time between Queenstown and Auckland. In this role, you will primarily support the Chief Sustainability Officer and serve as a central link between our leadership team and key stakeholders. This position is ideal for a highly organized, results-oriented individual who excels at building trust-based relationships and thrives in a fast-paced environment with high levels of autonomy.

Key attributes for this role include attention to detail, resilience, diplomacy, business acumen, and a high level of commitment and passion. In return, we offer the opportunity to shape the role to maximize your skills. This presents an opportunity to make a significant impact by shaping business operations and seeing your ideas valued and implemented.

We are looking for someone to join us who can:

- Liaise with senior-level contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses, ensuring these are delivered promptly and effectively.
- Use your judgement to optimise how our leaders spend their time, ensuring balance and focusing on the most important goals.
- Organising extensive and complex travel logistics across New Zealand and globally.
- Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation.
- Build strong relationships across partner organisations, internal teams, the company, and the outside world to help get things done quickly and efficiently.
- Collaborate across our executive leadership team and their strong support teams of Executive Assistants, Personal Assistants, Administrators, and business support partners who come together as one team.
- Be passionate about learning and develop to mentor and advocate for others to grow fulfilling careers

**Mōu ake | About you**

You are an organized and results-oriented individual with a passion for providing exceptional executive level administrative and organisational support. You excel at building trust-based relationships and have the ability to anticipate needs and be proactive. Your strong interpersonal skills enable you to build and maintain relationships within the organization and with external stakeholders.

You are tech-savvy, adaptable, and thrive in a fast-paced environment. Your attention to detail, resilience, and business acumen make you an invaluable asset. You are committed to your role and enjoy the opportunity to make an impact, seeing your ideas valued and put into action.

Key responsibilities include:

- Providing support where needed and anticipating needs proactively.
- Assisting with structured onboarding and building strong relationships.
- Organizing travel arrangements for the Group Director.
- Helping with reporting and communications, tailored to the audience.
- Managing materials and performing media scans to share valuable information.
- Growing tech-savvy capabilities to support leaders.
- Being available and responsive to provide support.
- Compiling and presenting reports accurately.
- Supporting the wider Executive Leadership Group as part of a team of executive assistants, providing overflow capacity with work as needed.

**Ko tā mātou hei hoatu | What we offer**

A career with Beca will provide you with:

- Build your skills through our extensive Professional development training programs
- Shareholding opportunities
- A supportive and caring work environment where you can bring your whole self to work
- Flexible working arrangements to balance your personal / family commitments
- Opportunities to learn from our industry specialists and technical gurus across the Asia-Pacific
- Wellbeing and volunteer leave
- Enhanced parental leave with up to 22 weeks full paid leave after the birth or placement of your child, inclusive of all genders
- Discounted insurances including health, life, and income protection

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

**Mō mātou | About us**

Beca is one of Asia Pacific’s largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of the most progressive, client-centric professional services consultancies in our region. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.