Secretary

1 week ago

Auckland City, New Zealand Supreme Doors Limited Full time

Excellent opportunity to join a successful and well-established Auckland based \company and become a part of a great team.

**This job is required to perform**:
**Duties and responsibilities include, but are not limited to the following**:

- Coordinate meetings, appointments, and schedules, ensuring seamless communication among staff, suppliers, and clients.
- Draft, edit, and review reports, memos, and correspondence, ensuring clarity and accuracy in all documentation.
- Organise and maintain calendars, arrange travel plans, and oversee itinerary preparations for management.
Sort, distribute, and track incoming and outgoing correspondence, keeping records well-organized and accessible.
- Manage incoming calls, address inquiries, and direct calls to the appropriate contacts.
- Prepare written records from verbal instructions, including letters, reports, and other documents.
- Welcome visitors, determine their needs, and guide them to the relevant personnel.
- Support management in implementing company directives and maintaining structured meeting records.
- Oversee petty cash transactions and assist with financial record-keeping as needed.
- Assist in drafting and disseminating internal announcements, newsletters, and notices.
- Track office inventory levels, place orders for supplies, and coordinate vendor relations.
- Provide assistance with human resources tasks, such as updating employee files and supporting new hires during onboarding.
- Help organise corporate events, training sessions, and team meetings to enhance workflow efficiency.
- Maintain compliance records, ensuring company policies and procedures are consistently followed
- At least 3 years work experience in relevant industry OR
- Bachelor’s degree in Marketing,Business Administration or a related field.
- Able to work independently as well as a team
- Working under pressure
- Positive attitude and good work ethic
- Be physically fit

**Other Details**:
Employment type : Permanent full time
Minimum hours per week : 30 Hours
Maximum hours per week : 40 Hours
Pay frequent : Weekly

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