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Project Coordinator Assistant
1 week ago
Establish a strong foundation in project coordination by supporting the delivery of the Future Accommodation Strategy (FAS) programme.
The FAS team is a pioneering multi-year initiative aimed at developing Parliament's strategic accommodation goals for the next 30 years, utilizing cutting-edge technology and sustainable practices to ensure resilience and foster public and political engagement.
- Support the FAS project delivery team with essential project coordination, administration, and documentation control to guarantee best-in-class performance.
- Facilitate effective communication and collaboration among project stakeholders, including contractors and consultants, to maintain project information flow.
- Manage email and calendar support for FAS Project leads, coordinate meetings and workshops, and document project actions and tasks.
- Ensure compliance with internal project management methodologies and support governance by producing relevant reports for the Project Director and governance board.
- Oversee contract administration processes, including workflow establishment and management of digitised building contract records.
- Provide financial monitoring support to the project finance lead, including invoicing and accrual processing.
- Maintain the construction management platform (Procore), ensuring data security, compliance, and effective documentation practices.
To be successful in this role, you will require:
- A proven experience in a project-based role with a strong understanding of project management frameworks, including health and safety, risk management, and governance.
- Natural strategic thinking and problem-solving skills.
- Excellent planning, coordination, and time-management abilities, demonstrating effective communication and relationship management skills.
- A self-motivated team player who can work independently, prioritise tasks under pressure, and maintain confidentiality.
- A commitment to health, safety, and wellbeing initiatives, along with an understanding of Te Tiriti o Waitangi and a willingness to promote biculturalism in the workplace.
