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Project Coordinator

2 weeks ago

Wellington, Wellington, New Zealand Crown Infrastructure Delivery Ltd Full time

Ko wai matou | About our CompanyCrown Infrastructure Delivery (CID) is a Crown-owned company charged with leading and supporting Government infrastructure projects and programmes across Aotearoa.
Since being repurposed in 2023, our focus is on supporting the Crown to deliver national infrastructure projects and programmes for a range of government agencies.
We take on the day-to-day accountability for procurement and design and delivery of infrastructure and property projects, and we've recently been mandated to deliver projects for agencies with low delivery capability.
Our teams across Auckland, Wellington and Christchurch take pride in rigorously managing the budget, timeframe and scope of infrastructure projects to ensure they're delivered safely on time and on budget.
We also ensure end-user expectations are managed and that projects deliver value-for-money for the Crown.
Our objectives are to improve the consistency, effectiveness, and efficiency of Crown infrastructure delivery.Mo tenei turanga mahi | About the RoleAs our portfolio grows, so do the opportunities.
We're looking to expand our Wellington-based team with an additional Project Coordinator.
The successful Project Coordinator will be detail-oriented, proactive, well-organised and have exceptional communication and people skills.
You will manage project administrative tasks, coordinate meeting logistics, maintain project databases, support communication workflows, prepare routine reports, track action items and deadlines.
Projects which you will have the chance to be involved in include design and construction works for government organisations, such as the Ministry of Education and Department of Internal Affairs.
Prior project experience working in a technical environment would set you apart from others.
This is an amazing opportunity to utilise your well-developed coordination expertise in a high performing, project team environment.
The successful Project Coordinator will be tasked with:Supporting the project team with day-to-day management logistics.Maintaining an effective electronic filing system possessing all key project documents.Collaboratively interacting with our internal Project Support Office team on change requests and other contract approval processes.Coordinating meetings, arranging resources, preparing and circulating agendas and collation of papers.Minuting project meetings - ensuring action points are clearly documented and that follow up is progressed in line with agreed expectations.Assisting with accurate, high quality and timely project reporting and monitoring.Supporting consultant and contractor management including procurement activities, payments and variations.This position is a permanent, full-time opportunity with flexible working conditions.Ko koe tenei | About YouTo be successful in this role, you will have:Experience supporting projects or programmes with multiple deadlines within the construction industry.Proven ability to manage tasks under pressure and deliver quality results on time.Strong attention to detail – keeps track of changes, accurate minute-taking and follow up.Reliable administration skills including filing and diary management.Excellent time management – able to prioritise, schedule work to meet deadlines and maintain the quality of services delivered.The ability to work well in a team, self-motivated, demonstrate initiative and cope with change.Clear, concise communication skills, both written and verbal.Intermediate to advanced level knowledge of Microsoft Office suite.Proactive, flexible, and willingness to assist others in any way that is helpful.Come join our team and continue to build our reputation as a centre of excellence for delivery and make your mark on projects that will be around for generations of New Zealanders to come.Nga Uaratanga | Our ValuesYou'll soon become familiar with our four values; Make it Happen, Keep it Simple, Do What's Right, and Building Lasting Relationships.
They are fully integrated into our team culture and the way we do business.
We are proud that our team members don't just know our values but are guided by them in carrying out their work.
We recognise them in each other, and we actively celebrate when they're lived out in exceptional ways.
If this all sounds like you, we look forward to hearing from you.Me pehea te tono | How to applyIf you've read through this advert and feel you don't quite possess all that we're asking for, please also consider your whole of life experiences which could be gained from outside of work commitments, or from working in a comparable role, sector or industry.
We are open-minded about the unique experiences and skills obtained in these ways.To apply for this position now, please submit your CV and cover letter via the Seek here: Project Coordinator Job in Wellington - SEEK.If you would prefer to submit your cover letter in video format, please email us at ****** a short video (no more than 2 minutes) of yourself speaking to your application.Email ****** for a copy of the position description and visit www.CID.govt.nz to discover more about our success so far.If you have any preliminary questions, feel free to contact Sarah Garza on 021 2632 444.Applications close 10am Monday 03rd March 2025, with the successful candidate commencing as soon as they're available.
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