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Judicial Support Associate

7 days ago

Auckland, Auckland, New Zealand Public Defence Service - New Zealand Full time
Job Description">

About the Role:

This exciting opportunity is for a highly organized and efficient individual to join our team as a Judges Personal Assistant. The successful candidate will provide comprehensive administrative support to District Court Judges, ensuring seamless communication and coordination within the judicial support team.

Main Responsibilities:

  • Manage calendars, schedule appointments, and coordinate meetings and events to optimize the judges' capacity to fulfill their duties effectively.
  • Organize and maintain electronic and physical files, guaranteeing accurate documentation and easy accessibility.
  • Handle confidential matters with discretion and maintain strict confidentiality at all times.
  • Coordinate support services for visiting judiciary and perform reception tasks and duties.
  • Assist judges during court proceedings by managing case files, documenting essential materials, and ensuring timely availability.
  • Manage incoming communications, including phone calls, emails, and mail, responding or redirecting them accordingly.
  • Provide ad-hoc support with tasks such as stationery orders, word processing, photocopying, scanning, and travel arrangements.
  • Proofread and type Reserve Judgments or other documents with precision and attention to detail.

Liaison and Communication:

Serve as a liaison between judges, legal professionals, court staff, and relevant stakeholders, fostering effective collaboration and communication.