Operational Support Coordinator

2 days ago


Christchurch, Canterbury, New Zealand Canterbury District Health Board Full time
Job Description

The Canterbury District Health Board is seeking a highly motivated and experienced Administrative Coordinator to lead and coordinate the administrative team within the Child, Adolescent, and Family (CAF) Mental Health Services.

About the Role:
We are looking for a professional with excellent organizational skills to provide high-quality, confidential, and efficient administrative support to the North and South Community Mental Health Teams while ensuring seamless service delivery. As part of the Administration and Clerical Pay Equity Claim settlement, this role has been mapped to National Band 6/Profile 6B.

Key Responsibilities:
- Provide leadership and coordination to the Admin Team to deliver professional and proficient administrative assistance to the CAF Outpatient Service.
- Represent the Admin Team at the Clinical Leadership Group (CLG) and facilitate Admin Team meetings, keeping the Clinical Manager and Associate Clinical Manager informed of administrative concerns.
- Accurately record, distribute, and manage meeting minutes for CLG Meetings, Business Meetings, and other relevant meetings.
- Manage administrative tasks related to waiting list coordination and liaise with other services regarding interface meetings, in-service, and training sessions.
- Update and maintain the SAP database, run reports, and assist in training other staff as required.
- Ensure compliance with Mental Health Act (MHA) processes, including liaising with the DAMHS office, scheduling clinicians for court hearings, and ensuring legal documentation is completed accurately and on time.

About You:
- Minimum of three years of experience in an administrative/secretarial role.
- Recognized qualifications demonstrating proficiency in word processing, dictaphone typing, and copy typing with accuracy and reasonable speed.
- Strong knowledge of SAP database, Microsoft Word, and Excel.
- Experience in the healthcare sector is an advantage.
- Ability to work independently and as an effective team member.
- Strong dictaphone skills and a proactive work ethic.
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