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Administrative Coordinator

2 weeks ago

Christchurch, Canterbury, New Zealand Downer Full time
About Us

At Downer, we deliver integrated services that drive results. Our company is a leading provider of assets, infrastructure, and facilities in Australia and New Zealand.

Job Description

The Opportunity

  • We are seeking an experienced administrative professional to join our team as a Service Delivery Scheduler.

This role involves supporting the proactive management and delivery of facilities across 15 prisons, 98 courts, and 141 community correctional sites under a long-term contract with the Department of Corrections and the Ministry of Justice.

Key Responsibilities:

  • Coordinate the delivery of Planned Maintenance and Reactive Works, ensuring alignment with contractual Key Performance Indicators (KPIs).
  • Manage relationships with Sub-Contractors, ensuring site work meets KPIs and schedules.
  • Serve as the primary point of contact for Sub-Contractors, ensuring compliance with safety and entry requirements.
  • Communicate effectively with clients, suppliers, and internal teams to achieve desired outcomes.
  • Drive continuous improvement in operational processes to enhance margins, client satisfaction, and company reputation.
Important Skills

A minimum of 2 years' experience in administration within a busy environment is essential. Additionally, you will need:

  • Experience in scheduling or planning, preferably within Utilities or Trade Services.
  • Strong communication skills in high-volume, time-sensitive environments with the ability to liaise with multiple stakeholders.
  • Proficiency in MS Dynamics and MS Office suite, especially Excel and Word.
  • Maturity, initiative, and strong multi-tasking, analytical skills, and attention to detail.
Career Opportunities

Downer offers a collaborative and inclusive culture where you can grow professionally. Enjoy benefits such as free access to Marram healthcare and discounts on holiday homes, insurance, retail stores, gym memberships, and more.