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Personal Assistant to Managing Director
2 weeks ago
Company Overview: CKL Developments is an award-winning classic car restoration and racing business based in East Sussex, specialising in Jaguar powered cars from the 1950s and 1960s. We are looking for an experienced Personal Assistant to provide high-level support to one of our Managing Directors.
Job Description: The purpose of this role is to provide effective and efficient high-level support, including prioritisation of work, diary management, effective communication, and accurate documentation production. The role can be pressured, so the ability to work with a fast-paced spontaneous approach, along with resilience, flexibility, and organisation under stress, is essential.
Key Responsibilities:
- Provide high-level administrative support to the Managing Director and maintain the effective running of duties in their absence.
- Manage the Director's work diary, prioritising and managing time effectively and preparing for meetings.
- Manage correspondence and ensure responses are given in a timely manner.
- Manage travel arrangements and itineraries.
- Ensure deadlines and time-critical administration are met.
- Maintain effective communication and working relationships with other staff members.
- Act as a point of contact for customers and subcontractors.
- Provide support and advice to the Company Directors, undertaking tasks as required.
- Attend specific meetings, take notes, draft minutes, and action tasks where required.
- Create and review, with the Directors' guidance, the company's policy and procedure documents.
- Effectively use Word/Excel/PowerPoint to help create bespoke documents.
- Maintain the highest level of confidentiality and adherence to the company's Policies and Procedures.
