Healthcare Office Administrator
4 days ago
**Company Overview**
Southern Cross Healthcare is a leading provider of quality healthcare in Aotearoa New Zealand. Our mission is to advance the provision of quality healthcare, and we strive to uphold the principles of Te Tiriti o Waitangi.
**Job Description**
We are seeking an experienced Front Desk Concierge to join our team at the National Support Office in Auckland. This role will be responsible for leading the front desk team and office functions, ensuring seamless interactions with visitors and employees.
The successful candidate will possess excellent communication skills, be proactive problem solvers, and demonstrate technical proficiency in Microsoft applications.
Key Responsibilities:
- Lead the front desk team across office tasks, event functions, and processes.
- Greet and assist visitors and employees with a professional and friendly demeanor.
- Coordinate and set up meeting rooms to ensure they are ready before and after meetings.
- Manage the meeting room booking system, including AV equipment requirements.
- Oversee security processes, access cards, staff IDs, and lockers, ensuring all registers are up-to-date.
- Address and resolve any building-related issues that may arise.
- Supervise the ordering and maintenance of office consumables, ensuring levels are maintained and managed.
- Ensure the opening tasks of the office and pack down at the end of the day across both floors are managed.
- Coordinate company vehicles and visitor parking bookings.
- Organize courier services and maintain the office mail service.
Requirements:
- A minimum of 5+ years of experience in a similar role.
- Proactive problem-solving, multitasking, and time management essential.
- Ability to maintain confidentiality and work with minimum supervision as part of partnership.
- Technical proficiency in Microsoft applications.
- Professional and friendly demeanor with a positive and welcoming attitude.
- Adaptability and flexibility to work in a fast-paced environment.
- Full New Zealand Driver's license.
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