Assistant Office Manager

1 week ago


Auckland, Auckland, New Zealand Mix Recruitment Full time

Due to growth in this locally owned food manufacturing business, we are looking for an Assistant Office Manager, supporting an experienced Office Manager.
The incumbent has been with the business for 20+ years, carrying with her extensive knowledge of the business and processes.
As she nears retirement, we are looking for an experienced office professional who will take on the extra duties that have arisen due to increased export growth, and can get an extensive handover, with the view of stepping up into the senior role in time.Your responsibilities will include but are not limited to:Answering calls and greeting guests in the officeLiaising with customers, answering account and order queries, and updating information into the systemEntering new customer information and new products into the systemEnsuring accurate invoicing of customers and collection of overdue accountsWorking with suppliers, NZ distributors, and freight forwarders, including completing export informationManaging the ordering of raw materials and packaging suppliesPayroll of staffEnsuring office supplies are kept up to date and the office and site are tidy and well presentedThis is a varied role, and we are looking for someone who enjoys working with different stakeholders and can juggle multiple requirements in a day.
Someone with initiative and drive, who is always striving to make things better and will put up their hand to get involved across different tasks around the business, will be the most successful in this role.Given the range of people you will be working with, your communication skills must be impeccable, both written and verbal.
You will also need to have exceptional organisational skills and strong attention to detail.Being a family business, honesty and integrity are of utmost importance.
People stay with this company for years as they feel like part of the family.
If you are looking for a long-term home in your next role and want to be part of this long-established business as it continues to grow, this could be what you have been looking for.Please apply to (emailprotected) for a confidential discussion.
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