Loans Assistant

2 weeks ago

Auckland, New Zealand Aucklandmuseum Full time

Job Category: Advertising, Media, Arts & EntertainmentAuckland War Memorial Museum: Connecting through sharing stories of people, lands and seasAuckland Museum is a much-loved culture and heritage organisation at the heart of Auckland's identity, committed to outstanding management of its world-class collections,developing and sharing engaging content through its galleries, exhibition, events, educational programmes and the permanent and volunteer staff who tell the Museum's stories. We are Auckland's home of commemoration as well as the country's oldest research institution and a major tourist destination.Job DescriptionAuckland Museum is seeking a detail-oriented and proactive Loans Assistant (for 0.5FTE / 20 hours per week) to support the administration of its collection loans programme. This role focuses on managing incoming loans for gallery renewal, coordinating long-term loans and facilitating short-term loans for temporary exhibitions.You will work closely with the Loans Officer, negotiating with lenders and borrowers, handling loan logistics, and ensuring thorough documentation and record-keeping. This permanent position plays a key role in the Museum's broader mission to preserve and share its exceptional collections.Auckland Museum is a bicultural workplace, committed to the principles of He Korahi Maori and Teu Le Va. As part of the Human History team, you will contribute to preserving and showcasing collections that support research, exhibitions, and programmes. Join us in delivering world-class cultural experiences and contributing to the Museum's ongoing success.Mo te turanga | About the roleThis role is responsible for;Facilitating exhibition loan requests, coordinating approvals, and ensuring timely communication with lenders and borrowersNegotiating and reviewing loan agreements, and arranging the packing, transport, and storage of objects with the Loans Officer and Collection ManagersSupporting Gallery Renewal planning, attending meetings, and updating the team on loan progress and requirementsMaintaining up-to-date loan documentation, both physical and digital, ensuring accurate records and archivingManaging loan-related data in Vernon CMS, ensuring consistency, accuracy, and proper linkage of digital recordsCoordinating safe transit and handling of collections, ensuring cultural sensitivity and adherence to best practicesBuilding and maintain strong relationships with stakeholders, including iwi/hapu, and participating in cross-disciplinary teamsDesired Skills and ExperienceA relevant degree or relevant museum experience in Collection Management or Registration. A Museum Studies Diploma or Degree (or currently working towards one) is highly desirable Knowledge of the requirements for accurate record keeping, and experience in the use of Vernon Collection Management System highly desirableKnowledge and understanding of the principles of Museum RegistrationA current and full New Zealand driver's licenceDemonstrated effective verbal, written and listening skills A mature outlook with a capacity for balancing privacy and access to collections and collection information A helpful, flexible, respectful and generous attitude with colleagues and external stakeholdersAttention to detail, demonstrated accountability and commitment to completionAwareness, sound judgement, sensitivity and cultural competencyClosing Date: Wednesday, 9 January 2025. We may short-list or commence interviews prior to the closing date of the advert.You must be eligible to currently work in New Zealand to be considered for this part-time and permanent position. Please view the position description here or select the apply button to view if on the seek platform. Starting salary: $62,000 per annum, pro-rated.Auckland Museum offers a rich and fulfilling work life where we embrace diversity and nurture our bicultural capability as demonstrated in our Teu le Va and He Korahi Maori strategies. We also offer a range of great benefits such as flexible work and leave and an award-winning wellbeing programme.This is a great opportunity for someone looking to be part of a fabulous New Zealand organisation committed to telling our national and Auckland stories, reflecting our unique place in the South Pacific.
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