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Executive Officer

2 months ago

Christchurch, New Zealand St Thomas Of Canterbury College Full time

St Thomas of Canterbury College – Sockburn, South IslandSt Thomas of Canterbury College Executive Officer Position - Fulltime, PermanentSt Thomas of Canterbury College is a state integrated Catholic secondary school for boys, recognised for its innovative, socially just and inclusive approach to boys' learning. We encourage our students to understand the structures which cause social injustice and to have compassion and action for those at the margins of society.We are seeking an enthusiastic Executive Officer who forms strong relationships and works well in a dynamic team environment.Please send your CV and covering letter to Steve Hart, Principal – c/- Jo Fitzgerald, Principal's PA, ****** position is full time, permanent with a start date of 28 January 2025. Applications close on Friday 1 November at 12 pm.Job DescriptionPosition: Executive OfficerReports to: General ManagerResponsible for: Finance and AdministrationPrimary Objective: The Executive Officer is responsible to the General Manager and is the school's Financial Manager.Relationship with: Senior Leadership Team, Property Manager, Heads of Department, all other staff, parents, caregivers and students.Personal Qualities and Skills:The appointee will have:Excellent interpersonal skillsExcellent oral and written communication skillsStrong analytical skills with noted attention to detailA high degree of integrity and professionalismAdvanced skills and knowledge to anticipate, identify and resolve complex problems, combined with initiative and the ability to multitaskAn ability to work under pressure and meet deadlines within a dynamic environmentThe ability to work collaboratively and collegiallyA sense of compassion and empathyKey Skills Required:A high level of skills in financial systems, budget management and compliance combined with accounting experienceA professional demeanor in dealing with the public, staff and students in order to deliver a high quality serviceA skilled and professional communicator, able to relate to a diverse group of staff, students and the publicBe proficient in using Microsoft Office with the ability to quickly learn in-house packagesOverview of the PositionDuties include:Oversight of the financial management of the schoolSetting and monitoring of budgetsOversight of all payments, receipts and investmentsMaintenance of financial records and systemsOversight of purchasing and servicing suppliersOversight of leases and servicing contractsAsset Register ManagementOversight of finance in relation to propertyExternal Stakeholder Management (including Ministry of Education)Human Resource duties (including staff pay queries)International invoicing and receiptingThe position holder may also be tasked to complete other duties as required by the General Manager/Principal.Key Performance Areas:FinanceControl and preparation of annual budget in consultation with Principal, General Manager, Head of Departments and other budget holdersRegular management accounting reports presented to Finance Committee and School BoardPrepare annual accounts to audit standardsMaintain Asset RegisterManage outside contracts e.g. telephone supply, photocopiers etc.Review and confirm appropriate insurance coverOversight of all debtors and creditorsSignatory to all accounts including cheque account for emergency cheque paymentsManage school cash flow and investmentsManage all contracts in terms of financeManage canteen agreementFile GST returnsOversee grants and make applications where possiblePayrollSalary payments and scales to all staff managed efficientlyAppropriate records kept of support staff salary scalesPayroll toolkit. Monitoring banked staffingCoding of SUE report for support staff and relief teachersKnowledge and interpretation of the five collective employment agreements for staffing in schoolsProperty ManagementPreparation of 10 Year Property Plan in consultation with General Manager, Property Manager and consultantsPreparation of 5 Year Capital/Modernisation Budget in consultation with General Manager, Property Manager and consultantsManage maintenance of buildings in consultation with General Manager and Property ManagerOversee the management of vehicles/trailers in respect of servicing, WOFs, registrations, policies and procedures.InternationalWork closely with International Director in the following areas:Receipting of student feesFortnightly payments to host familiesInvoicing of international studentsArranging student insurance where applicableHuman ResourcesWork positively and professionally with all staffOversight of finance and administration including annual appraisalsWork closely with General Manager and Principal to ensure the support staff team is valued and works efficientlyAdvise Principal and General Manager of relevant contract issuesBe careful - Don't provide your bank or credit card details when applying for jobs. 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