Executive Assistant

2 weeks ago

Christchurch, New Zealand Cosgroves Full time

Christchurch

Are you an enthusiastic and skilled professional looking to take your career to the next level? Do you thrive in a fast-paced environment where your attention to detail and exceptional organisational skills can shine? If so, we have the perfect opportunity for you

**About Us**:
At Cosgroves, we encourage sustainable growth in our people and projects through bringing buildings to life. 100% kiwi owned and operated, our offices span Aotearoa and we take a mahi tahi approach to our multi-disciplinary engineering consulting services. Our core values - People First, Make an Impact, Future Focused, and Collective Power - underpin our way of working and we are committed to fostering a collaborative and innovative workplace where everyone's contributions are valued.

**Role Overview**:
We are seeking a skilled Executive Assistant (EA) to join our team in Christchurch on a permanent, full-time basis. As an EA at Cosgroves, you will play a pivotal role in supporting the General Manager Operations and the wider management team. Your ability to maintain confidentiality, your initiative, and your attention to detail will be crucial in ensuring the smooth operation of our daily activities.

**Responsibilities**:

- Provide proactive and comprehensive administrative support to the General Manager Operations and other members of the management team.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Prepare agendas and take minutes for various meetings
- Assist with HR processes, such as onboarding, employee records management, and process coordination.
- Collaborate with various departments to ensure effective communication and coordination of tasks.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Contribute to the achievement of the company's goals by embodying our core values and fostering a positive work environment.

**Requirements**:

- Proven experience as an Executive Assistant or similar administrative role.
- Familiarity with HR processes and practices.
- Exceptional organisational and time-management skills.
- Strong initiative and ability to work independently.
- Excellent attention to detail and accuracy.
- Proficiency in using Microsoft Office Suite and other relevant software.
- Outstanding communication skills, both written and verbal.
- Ability to handle confidential and sensitive information with discretion.
- Professionalism and adaptability in a dynamic environment.

**What We Offer**:
At Cosgroves it’s all about the team. With a people first mentality you can expect a strong and supportive team environment and a company-wide culture that prioritises hauora; and will assist your career development and extend your knowledge while you work on a range of exciting projects.
- Competitive salary commensurate with experience with additional group financial incentives and benefits package.
- A company culture, where you will be supported in your career and work / life balance.
- In-house perks - health insurance, birthday leave, flexible working, epic social club.
- A chance to work in a values-driven organization that prioritises its people and community.
- A collaborative and inclusive work environment that fosters innovation and creativity.

**How to Apply**:

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