Office Manager/Executive Assistant

4 weeks ago

Waikato, New Zealand University Of Waikato Full time

Description
Coordination and Communication: Be the central point of contact for the International and Engagement Office liaising with internal and external stakeholders, both nationally and internationally.
High-Level Administrative Support: Provide strategic support to the Assistant Vice Chancellor, International, Engagement and Partnerships, and senior leadership team, expertly managing complex calendars, handling sensitive information, and optimising workflows to enhance the department's efficiency and productivity.
Adaptability and Problem-Solving: Embrace a dynamic and multicultural environment, confidently anticipating challenges, resolving issues independently, and maintaining a calm, solutions-focused approach under pressure.
Nga korero mo te turanga – About the roleWe're looking for an experienced administrator who is ready to bring their skills to a high-energy, supportive team within our International and Engagement Office. You'll be the go-to person for ensuring that office operations run smoothly behind the scenes, providing outstanding administrative support and management.In this fast-paced and varied role, you will provide executive support to the Assistant Vice-Chancellor and the Senior Leadership Team, managing schedules, travel arrangements and purchases. You'll also oversee the day-to-day office operations, from financial tasks to HR processes, while comfortably navigating different systems, including Oracle, finance systems and Microsoft 365.Salary will be in the range of $82,795 to $94,691 per year based on skills, knowledge and experience brought to the position. This is a full-time role (37.5 hours a week), based on our Hillcrest Campus.For more information on the role please see the position description. For a confidential conversation about the role, please contact Margaret Anderson, Deputy Director: ****** applications must be submitted online through the portal (emailed applications will not be accepted).Ko wai koe? – Who are you?If you're a professional who thrives on providing efficient, comprehensive support to high-performing individuals, then you'll find a rewarding home with us.We're looking for someone who:
Has significant experience supporting a team of senior managers
Can efficiently prioritise a diverse workload and meet deadlines, even under unpredictable conditions
Is tech-savvy with strong skills in Microsoft 365 and other office IT systems, with the ability to adapt to evolving technologies
Possesses excellent interpersonal skills and a talent for building positive working relationships with colleagues and stakeholders at all levels, including senior academics, directors, students, and staff
Ko wai matou? – Who are we?The International and Engagement Office team drives the University's internationalisation strategies as they relate to partnership, engagement and student recruitment. The University of Waikato is recognised for its innovative teaching, research excellence, and strong community engagement. We foster a diverse and inclusive environment, guided by the principles of the Treaty of Waitangi, and are dedicated to making a positive impact locally, nationally and internationally.He aha nga take me tono mai ai koe? – Why should you apply for this position?We want you to be part of our success Our University stands proudly on the world stage as a provider of future-focused, international education and an active player in global research. Our rankings reflect these strengths. Working with us means you'll enjoy a satisfying work environment with many benefits.The University of Waikato is distinctive for the diversity of its staff and students and encourages applicants with the relevant capabilities from all backgrounds to apply. Applicants must have the legal right to live and work in NZ in accordance with the NZ Immigration regulations.Ko te Tangata – For the PeopleThe University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.E herea ana te Whare Wananga ki te kaupapa kia whakaratohia te mea angitu orite ki nga tangata katoa.Applications close on November 5, 2024Requisition Number: 1002004
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