Works Co-Ordinator

1 week ago

Christchurch, New Zealand Property & Grounds Limited Full time

Due to our expanding workload and business expansion, we are looking for another Works Coordinator to assist with our current and upcoming increased workload.The Property and Grounds Works Coordinator is responsible for overseeing the maintenance and improvement of the organization's properties and grounds.This role involves coordinating various activities, managing contractors, and ensuring that all work is performed to high standards and within budget.The ideal candidate will have strong organizational skills, a keen eye for detail, and experience in property and grounds management.Key ResponsibilitiesMaintenance Planning:Develop and implement a regular maintenance schedule for all properties and grounds.Prioritize and schedule repairs and maintenance tasks.Project Coordination:Quote, plan, and coordinate property and grounds improvement projects.Liaise with contractors, suppliers, and internal teams to ensure timely and quality completion of projects.Monitor project progress and address any issues that arise.Budget Management:Prepare and manage the budget for property and grounds maintenance and improvement.Track expenditures and ensure all projects and tasks are completed within budget.Identify cost-saving opportunities without compromising quality.Health and Safety:Ensure all maintenance and improvement activities comply with health and safety regulations.Maintain records of all safety inspections and incidents.Vendor Management:Source and negotiate contracts with vendors and service providers.Resolve any disputes or issues with vendors in a timely manner.Documentation and Reporting:Maintain detailed records of all maintenance activities, projects, and expenditures.Prepare regular reports for senior management on the status of property and grounds maintenance and improvement.Ensure all necessary permits and licenses are obtained for projects.Required QualificationsEducation:Relevant certifications in property management or grounds maintenance are a plus.Experience:Minimum of 3-5 years of experience in property and grounds management.Proven experience in coordinating maintenance and improvement projects.Experience managing budgets and negotiating with vendors.Skills:Strong organizational and project management skills.Excellent communication and interpersonal skills.Proficient in using maintenance management software and other relevant tools.Ability to work independently and as part of a team.Attention to detail and problem-solving skills.Working ConditionsFlexibility to work occasional evenings or weekends as required for project deadlines or emergency situations.Physical ability to inspect properties and grounds to prepare appropriate quotes for vendors.SystemsThe ideal candidate will have experience with the following systems:SimPROMicrosoft 365Application ProcessInterested candidates should submit their resume and a cover letter outlining their qualifications and experience without delay.
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