Office Manager

4 weeks ago

Auckland, New Zealand Jarden Full time

**Job Title:** Office Manager **Company:** Jarden **Location:** Auckland, Auckland, NZ **Job Type:** Full-time **Seniority:** Associate Level **Years of Experience:** 4 --- ### **Job Description** Jarden is seeking a highly motivated and organized **Office Manager** to join our dynamic team in Auckland.
As the Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office, contributing to a collaborative and productive work environment.
This position requires an individual who is adaptable, reliable, and capable of managing multiple tasks efficiently while maintaining a high standard of professionalism.
--- ### **Responsibilities** - **Office Administration:** - Oversee day-to-day office operations, maintaining an organized and efficient workspace.
- Manage office supplies inventory, including ordering, restocking, and maintaining vendor relationships.
- Develop and implement office policies and procedures to enhance productivity and efficiency.
- **Financial Management:** - Assist with budget preparation and expense tracking for office operations.
- Ensure timely submission of invoices and manage payment approvals in collaboration with the finance team.
- **Human Resources Support:** - Coordinate onboarding and training processes for new hires, including orientation sessions.
- Manage employee records, maintain confidentiality, and assist with benefits administration.
- Foster a positive office culture through team-building activities and engagement initiatives.
- **Project Management:** - Lead and coordinate office improvement initiatives and special projects, ensuring timely completion.
- Monitor project timelines and deliverables, adapting plans as necessary to meet changing circumstances.
- **Communication Liaison:** - Serve as the point of contact for internal and external communications, managing relationships with clients and vendors.
- Organize and support meetings, conferences, and company events, including logistics and material preparation.
- **Facility Management:** - Oversee office maintenance, liaising with service providers and addressing any facility-related issues promptly.
- Ensure a safe and compliant office environment, adhering to health and safety regulations.
--- ### **Requirements** - **Education & Experience:** - Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 4 years of experience in office management or administrative roles.
- **Technical Skills:** - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Familiarity with project management tools and software for efficient workflow tracking.
- **Personality Traits:** - **Adaptable**: Ability to pivot and manage changing priorities in a fast-paced environment.
- **Reliable**: Demonstrated commitment to consistent performance and maintaining confidentiality.
- **Soft Skills:** - Strong project management skills with the capability to lead initiatives from inception to completion.
- Exceptional interpersonal and communication skills, both written and verbal.
- Proactive problem solver with excellent organizational skills and attention to detail.
--- ### **Benefits** - Competitive retirement plan to ensure your financial future.
- Free accommodation to support your living situation while working with us.
- Relocation allowance for candidates moving to Auckland.
--- ### **Working Environment** At Jarden, we uphold the highest standards of ethical conduct and integrity.
Our work environment is built on collaboration, respect, and inclusive practices.
We encourage a culture that fosters innovation and supports professional growth.
--- ### **Application Deadline** Please submit your application by **October 29, 2024**.
--- **Equal Opportunity Statement:** Jarden is an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.

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