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Programme Coordinator

3 weeks ago


Auckland, Auckland, New Zealand Auckland Transport Full time

Auckland Transport (AT) is on a mission to transform Auckland into a vibrant city that moves, so that Aucklanders can connect with the people and places they love.
Be part of Auckland's exciting future and development.
From transport infrastructure to customer-focused solutions, we're creating seamless journeys across our city that enable businesses and Aucklanders to thrive.Regardless of your choice to walk, cycle, drive, take the ferry or train, we are passionate about working together to deliver safe, efficient, innovative and sustainable options whilst providing a transport system that will create a vibrant and connected Auckland.
Transport has the potential to shape our city for the better - from the streets we live, work and spend time on, to the trains, bus services, cycle and walkways we use every day.Te Whiwhinga mahi - The Opportunity - Programme CoordinatorThe Programme Coordinator is responsible for coordinating, managing and supporting the day-to-day tasks that ensure the programme is well-organized and running smoothly.This includes managing the administrative tasks, such as document and information distribution, report collation and communications support ensuring that appropriate critical information is shared among the various team members and stakeholders.It involves working closely with the programme team and interacting with internal and external stakeholders at different levels of seniority across the programme.This role requires flexibility to work across different programmes depending on business priorities.Key Tasks include:Establish and use existing tools and templates to provide clear documentation of the programme and its projects.Update the programme/project plans and schedules, as required by the programme controller/director.Working collaboratively with the programme director and team.Organising and administrating key governance forums and groups, including issuing agendas, reports, meeting set up and room bookings.
Coordinating and preparing materials for board and committee meetings, as well as minutes and actions.Act as the key point of contact for sharing information across programme team members, partners and other stakeholders.Work with relevant finance partners to set-up and process PO's where required for payment of programme invoices.Support programme controllers/director to update and capture programme risks, issues and areas of concern at the relevant governance forums.Kokoetenei | About you5+ years' experience level (PMO, Programme Coordination)Experience and positive track record in usage of best practice Portfolio, Programme and Project Management frameworks in a large organisational context (preferable)Experience in use of Microsoft Project and MS Office suite (essential)Experience working with Edison365 and SAP modules (i.e.
processing of purchase orders) (preferable)Preferable is a qualification in Portfolio, Programme, and/or Project management such as PMP, P3O, PRINCE2 or MSP.Ko matou tenei | Our OrganisationAt AT, we embrace inclusion and fully support building a diverse workplace where people come first and we feel safe, respected, valued and supported, inclusive of our differences.
Our values are more than just words - they are integral to everything we do.
Manaakitanga - We care, Tiakitanga - Safe with us, Whanaungatanga - We connect, Auahatanga - Better, bolder, together.In addition, we also offer:Investment in your professional development and trainingOpportunity for greater leadership and accountabilityModern CBD (Wynyard Quarter) waterfront-based officePaid parental and partner leaveStudy assistanceHealth and Wellbeing benefitsProfessional membershipsAT Connect groups such as Mana ka Maori, Women@AT, and many moreTono mai inaianei
| Apply NowCome join us in shaping the future of transport in Auckland - apply today with an updated CV and cover letter.Ka tiaki matou i te hunga katoa ka eke waka i Tamaki Makaurau.We tiaki all those who use transport in Tamaki Makaurau.Please contact Lynn Miller on ****** with any questions.
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