Deputy Registrar

3 weeks ago

Auckland, New Zealand The Skills Organisation Full time

Ko te manu e kai ana i te miro nona te ngahere, ko te manu e kai ana i te matauranga nona te ao.At Skills Group, we believe in empowering individuals to reach their full potential. Our whakatauki (proverb) captures our philosophy: "The bird who eats the miro berry, the forest is their domain. The bird who consumes knowledge, the (whole) world is their domain." We are on a mission to maximise human potential and create a better world. If you are passionate about making a meaningful impact, we invite you to join us.Who is Ignite?Ignite is a high-quality tertiary college delivering training that's practical, industry-relevant, and focused on employment. What sets us apart is the personal touch we offer to all our students. We know every student by name and understand their hopes and dreams for the future. Our commitment is to support each student in achieving their personal and career goals. Ignite is a part of Skills Group, which has delivered workplace training across 23 industries for the past 30 years. Ignite offers lifelong training and development opportunities.The OpportunityJoin our team as a Deputy Registrar and play a vital role in supporting our Registry department. You will ensure the accuracy and timely processing of student information while delivering exceptional customer service to our students and stakeholders.Your key responsibilities:File Maintenance -Maintain electronic records in compliance with NZQA and TEC regulations, ensuring that all enrolment documents are complete in the Student Management System (SMS).Study Link -Process the freeze/unfreeze of allowances via SAKBbase and manage student withdrawals through Verification Of Study (VOS) Online.Public Trust -Create and confirm student accounts, allocate StudyLink payments, and generate receipts, refunds, and acknowledgment forms.Wisenet and SELMA -Create and manage timetables, course offers, and enrolments for new students. Ensure proper documentation is uploaded to student logbooks.Data Entry -Accurately enter assessments into SMS and E-tracker, process police vetting forms, and submit the Student Data Return (SDR) to TEC.Other -Act as a backup for the Registrar's reporting functions and oversee the enrolment process for St. John's, among other administrative duties.What you'll bring:Proven Experience -Demonstrated experience in the Registry function within an academic institution, with a deep understanding of the New Zealand tertiary education sector.Communication Skills -Strong written and oral communication skills, enabling effective interaction with students and stakeholders.Attention to Detail -A high level of accuracy and attention to detail in all aspects of record maintenance and reporting.Organisational Skills -Exceptional coordination and organisational skills to manage multiple tasks and deadlines effectively.Cultural Sensitivity -A patient and empathetic approach, with a sensitivity towards the diverse backgrounds of our students.IT Proficiency -Proficiency in student management systems and the Microsoft Office suite, ensuring efficient data management and reporting.Education and Experience Requirements:Preferred:In-depth experience and knowledge of the New Zealand tertiary education sector, including direct liaison with TEC, NZQA, and MOE.Proven experience in administration and process improvement, with a track record of staff management.Why Join Us?At Skills, our culture is built on our values of Joy, Manaakitanga, Collaboration, and Boldness. We believe in creating a workplace where you feel valued, supported, and empowered to grow. Along with the chance to support apprentices and learners, you'll also enjoy a range of employee benefits:Health and wellbeing: Medical insurance, EAP support, and annual flu vaccinations to keep you healthy.Leave and flexible work: Flexible working arrangements, birthday leave, and additional bereavement leave for family.Superannuation and financial: 5% employer contributions through SuperLife and a $500 talent referral scheme.Learning and development: Weekly paid learning time, LinkedIn Learning access, and monthly in-house workshops.Are you ready to take the next step in your career? Apply now to make a meaningful impact as our Deputy Registrar
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