Workplace Administrator

6 months ago

Wellington City, New Zealand New Zealand Government Full time

Do you want to make a difference to New Zealand's tamariki, rangatahi, whānau and communities? Come and join our great, supportive and fun team and grow your administration experience to new heights with our team.
Oranga Tamariki has wide-ranging statutory responsibilities and is committed to services that are culturally appropriate. Oranga Tamariki recognises and has a commitment to the principles of the Treaty of Waitangi.

What you will do?
- Be responsible for all the administration needs of your Psychologist and Specialist Child Interviewer colleagues, directly support the Leadership team, and provide remote support to other teams at times; a total team of 14-15 staff throughout the South Island.
- Liaise with Oranga Tamariki Social Work sites, Multiagency partners, and other stakeholders
- Work with various cultural groups and people from different backgrounds
- Coordinate, process and maintain all administration functions, word processing, stationery and printing, receipting referrals, dealing with enquiries, filing, ordering, reception services and record keeping in accordance with Oranga Tamariki policies and practices
- Operate and ensure on-going maintenance and upkeep of all communication equipment and systems, including photocopies, TRIM, mail, filing and contact lists.
- Greet clients as they arrive and inform staff
- Deal with critical scenarios in a calm, professional manner
- Assist with on-site health, safety and security compliance systems and training as appropriate

What you will bring?
- Demonstrated work experience in administration
- Confidence and experience using Microsoft Office Suite especially Excel and Word and technical capacity to quickly learn Oranga Tamariki's digital information and management systems such as CYRAS and TRIM
- Excellent attention to detail with effective organisation and prioritisation skills
- A bright personality, initiative, a good level of resilience to work in this unique environment, and a confidential and proactive approach
- Great relationship skills with the ability to work as part of a team and add support as and where needed
- Outstanding verbal and written communication skills with the ability to adapt to your audience
- A positive outlook and supporting nature
- An understanding of Te Reo would be an advantage

What's on offer?
- A team who are specialists and passionate in what they do but have a great team morale
- Regular projects to get involved in and training opportunities
- Rewarding and challenging work that truly makes a difference to the community
- Opportunities to work alongside various cultural groups, build your network and strengthen community relationships

Who are we?
Our tamariki and rangatahi deserve to feel safe, have their voices heard and be surrounded by loving whānau. At Oranga Tamariki—Ministry for Children, we're on a journey to ensure that it happens. We are a leading social work practice that is child-centred, trauma informed and effective for all cultures.

How to apply?

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.

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