Programme Coordinator

6 months ago

Christchurch, New Zealand Te Whatu Ora - Health New Zealand Waitaha Canterbury Full time

**Are you a skilled project coordinator with a passion for organization and a knack for managing resources efficiently?**:

- **Do you have experience in the construction industry and a keen understanding of government procurement rules?**:

- **If so, we invite you to join our team as a Programme Coordinator - Furniture, Fixtures and Equipment**

**Mō te tūnga | About the role**

As the Programme Coordinator - Furniture, Fixtures and Equipment, you will play a pivotal role in supporting and coordinating multiple projects and programmes under the guidance of Project/Programme Managers. Your responsibilities will encompass procurement, logistics, stakeholder communications, and overall project coordination, ensuring that project goals and deadlines are met.

Key Responsibilities:

- ** Stakeholder Engagement**: Foster and maintain relationships with stakeholders, including clinical teams, to enable project success.
- ** Meeting Coordination**: Organize and support project/programme meetings, including agenda and minutes preparation, and maintain decisions registers.
- ** Documentation**: Coordinate the production of project/programme documentation, update plans, schedules, funding, and resource requirements as needed.
- ** Procurement**: Manage the procurement of Furniture, Fixtures and Equipment by obtaining quotes, capturing supplier decisions, raising requisitions, and tracking budgets. Liaise with internal and external stakeholders to ensure timely deliveries and manage associated databases.
- ** Resource Management**: Assist with the planning and management of FF&E resources, subcontractors, and consultants as directed.
- ** Financial Oversight**: Assist with payment of accounts, monitor project costs, and coordinate scope change requests within allocated budgets.
- ** Risk Management**: Monitor project risks and issues, as well as milestones and deliverables to track progress.
- ** Project Coordination**: Identify and manage dependent tasks across multiple projects and programmes.
- ** Reporting**: Produce reports and presentations using organization-prescribed frameworks, tools, and templates.
- ** Documentation Management**: Maintain file and folder structures and collate project/programme documents for accessibility and future use.
- ** Assurance Reviews**: Coordinate project assurance reviews.
- ** Handover**: Collate handover documentation to support transition to business-as-usual.
- ** Self-Development**: Maintain and update your knowledge base as appropriate.
- ** Flexibility**: Perform other duties within the scope of this role as agreed upon with your manager.

**Ngā pūkenga me ngā wheako | Skills and experience**

**Essential**:

- NCEA Level 3 qualification or project coordination experience within the construction industry.
- Experience supporting multiple projects and individuals involved in them.
- Knowledge of Government Rules of Procurement.
- Strong financial knowledge and numerical capabilities.
- Understanding of FF&E requirements in a health setting.
- Knowledge and understanding of project management methodologies.
- Experience using project management software and tools.
- Exceptional verbal, written, and presentation skills.
- Experience processing and monitoring vendor payments.
- Advanced computer skills, proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.

**Desired**:

- Additional project coordination experience.
- Experience and knowledge of the Public Sector environment.
- Project Management training or qualifications.

**Mō mātou | About Us**
- Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do - _

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Te Whatu Ora [Health NZ] Waitaha Canterbury, is driven by our **ā Mātou Uara (Our Value**:

- **s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Te Whatu Ora [Health NZ]**

When you work at the Te Whatu Ora [Health NZ], you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Te Whatu Ora [Health NZ], you are part of something greater than yourself and encouraged to be your unique self

We have a range of clinical and non-clinical roles at Te Whatu Ora [Health NZ] Waitaha Canterbury, there could be a place for you

Please visit our careers website for other roles and find your ideal fit within the

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