Programme Coordinator

6 months ago

Christchurch, New Zealand New Zealand Government Full time

Are you a skilled project coordinator

with a passion for organization and a knack for managing resources efficiently?
- Do you have experience in the

construction industry and a keen understanding of government procurement rules?
- If so, we invite you to join our team

as a Programme Coordinator - Furniture, Fixtures and EquipmentMō te tūnga |
About the role
As the Programme Coordinator - Furniture, Fixtures
and Equipment, you will play a pivotal role in supporting and coordinating
multiple projects and programmes under the guidance of Project/Programme
Managers. Your responsibilities will encompass procurement, logistics,
stakeholder communications, and overall project coordination, ensuring that
project goals and deadlines are met.

**Key Responsibilities**:

- Stakeholder Engagement: Foster

and maintain relationships with stakeholders, including clinical teams, to

**enable project success.
- Meeting Coordination**:
Organize and support project/programme meetings, including agenda and
minutes preparation, and maintain decisions registers.
- Documentation: Coordinate the production
of project/programme documentation, update plans, schedules, funding, and

**resource requirements as needed.
- Procurement**: Manage the procurement of
Furniture, Fixtures and Equipment by obtaining quotes, capturing supplier
decisions, raising requisitions, and tracking budgets. Liaise with
internal and external stakeholders to ensure timely deliveries and manage

**associated databases.
- Resource Management**: Assist
with the planning and management of FF&E resources, subcontractors,

**and consultants as directed.
- Financial Oversight**: Assist
with payment of accounts, monitor project costs, and coordinate scope

**change requests within allocated budgets.
- Risk Management**: Monitor project risks and
issues, as well as milestones and deliverables to track progress.
- Project Coordination:
Identify and manage dependent tasks across multiple projects and

**programmes.
- Reporting**: Produce reports and presentations using
organization-prescribed frameworks, tools, and templates.
- Documentation Management:
Maintain file and folder structures and collate project/programme
documents for accessibility and future use.
- Assurance Reviews:
**Coordinate project assurance reviews.
- Handover**: Collate handover documentation to support

**transition to business-as-usual.
- Self-Development**:
Maintain and update your knowledge base as appropriate.
- Flexibility: Perform other duties within
the scope of this role as agreed upon with your manager.Ngā pūkenga me
ngā wheako | Skills and experience

**Essential**:

- NCEA Level 3 qualification or project coordination experience

within the construction industry.
- Experience supporting multiple projects and individuals involved in
them.
- Knowledge of Government Rules of Procurement.
- Strong financial knowledge and numerical capabilities.
- Understanding of FF&E requirements in a health setting.
- Knowledge and understanding of project management methodologies.
- Experience using project management software and tools.
- Exceptional verbal, written, and presentation skills.
- Experience processing and monitoring vendor payments.
- Advanced computer skills, proficiency with Microsoft Office Suite,

**including Word, Excel, and PowerPoint.Desired**:

- Additional project coordination experience.
- Experience and knowledge of the Public Sector environment.
- Project Management training or qualifications.If you're looking for a dynamic role that will

challenge your coordination skills and offer opportunities for professional
Fixtures and Equipment position. Join our team and contribute to the successful
delivery of healthcare facility projects that make a real difference in our
community.
To apply, please submit your resume and a cover
address]. Applications will be accepted until [closing date]. We look forward
to welcoming a dedicated Programme Coordinator to our team soon
Mō mātou | About Us
- Ko ngā tāngata, te mātua mahi - Putting people at the heart of all

we do
- We are committed to honouring Te Tiriti o Waitangi
and its principles by ensuring our partnership with Māori are at the forefront
of all our conversations. We believe in improving, promoting, and
protecting the health and well-being of the Canterbury and the West Coast
community.
The culture at Te Whatu Ora [Health NZ]
Waitaha Canterbury, is driven by our ā Mātou Uara (Our Value
- s):

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te

pono.
- Responsibility for outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Te Whatu Ora [Health NZ]
When you work at the Te Whatu Ora [Health NZ], you
are part of a wider whānau that will support you along your journey. We offer
great coaching, mentoring and learning outcomes for all staff. We are always
improving our facilities across all campuses and have am

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