Office Administration

5 months ago

Bay of Plenty, New Zealand One21 Recruitment Full time

**Office Administration**
JT Plumbing, Tauriko, Tauranga

Hourly Rate $28+ p/h depending on experience

Flexible Full-time Hours 7:00 am -3.00 pm or 9.00 am - 5.00 pm

**About the Company**: JT Plumbing provides environmentally safe and sound solutions in plumbing, drainage, solar, and gas throughout the Bay of Plenty. Their business is transparent in its culture, inspired by friendliness, trustworthiness, reliability and providing a quality service to their residential and commercial clients. They are looking for someone who is passionate about sharing this message.

**About the Role**: You will be required to support the Estimator and Operations teams with administration-related tasks. This is an integral position within JT Plumbing and we are looking for someone exceptional who is passionate about marketing and customer experience.

**This role involves the following**:

- Supporting the business with general office administration tasks.
- Developing knowledge of our services and how to deliver them to customers.
- Responding to customer inquiries, providing support, and driving a positive outcome for both the customer and JT Plumbing
- Accounts Receivable
- Xero Transfers (Simpro)
- Set up working files for commercial projects
- Handling and scheduling Maintenance Service Requests
- Maintain Customer Database
- Organise Credit Applications and PPSR
- Follow up for Quotes sent.
- Debt Collection coordination
- Oversee reconciliation of supplier invoices.
- Aged receivables follow up
- PS3 organisation

**Role Requirements**:

- Ability to upskill and learn how to use Simpro Job Management software.
- Skilled in using Microsoft Excel, Word, and Outlook.
- Be driven by wanting to make a difference and seeing the results.
- Able to work independently and take ownership of the role and drive it.
- Have heightened awareness of customer expectations, experience, and service.
- Be proactive, creative, resourceful, and solution-focused.
- Able to identify issues and recommend alternatives.
- Sound time management and prioritising skills.
- Outgoing and positive person, who understands their role in the company and excels in doing it well.

**One21 are Recruitment Business Partners with JT Plumbing Ltd

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