Executive Assistant to Company Secretary

7 months ago

Auckland City, New Zealand Emergent Full time

Executive Assistant - Fully flexible working
- Spectacular benefits including, competitive salary, fully paid healthcare, ins
- Be part of a well-tuned leadership team with exciting growth strategies

Our client are innovators who actively collaborate and think long-term for their customers, partners, and people. They are a business who are caring and humble and foster an environment where staff can bring their best selves to work.

They are looking for an experienced Senior Executive Assistant to join their team.

You will be someone who can provide high level administrative support to the Company Secretary and their team, including efficient diary management and travel management. You will ensure the monthly Board papers are prepared within the relevant timeframe and then loaded onto Diligent Boardbooks. You will also assist the Company Secretary with all governance related tasks. There is also some assistance with Board and Sub Committee meetings required. This includes assisting management to draft Board Sub Committee agendas, coordinating the delivery of papers and presentations, minute taking, and follow up action points.

You will also be offering key support to Head of Strategy & Risk including efficient confidential diary management, and travel arrangements.

You will need excellent interpersonal skills and the ability to build relationships across all levels of the Group, including Directors.

Our client is well-recognised for their expertise in Australasia and longevity in their industry. They also have a fantastic reputation and are a supportive employer that promotes great work life balance and career development.

Working in a modern office space in an incredible CBD location, your benefits will include the following:

- Competitive salary
- Incredible healthcare and insurance packages
- Coaching and support to assist you in your work and personal life
- Flexible working arrangements
- Discounts in various Auckland stores, equipment, and office furniture to help you in creating a home office space you love

**Skills required**:

- Advanced skills in Microsoft Office Suite
- A Diligent Boardbooks guru
- Incredible organisational and proactive skills with attention to detail
- Discretion and tact when dealing with confidential, commercially sensitive, and personal information.
- High attention to detail and consistency of output
- Ability to multi-task and prioritise effectively, managing multiple and shifting demands.
- Accurate minute taking
- Strong written and oral communication skills
- Strong influencing and persuasive ability

Emergent specialises in providing experienced and skilled temporary and permanent staff to a wide variety of businesses. We recruit for some of New Zealand's leading organisations, across New Zealand. Our team are a long-standing, well-established team of recruitment professionals. We offer a fresh approach to recruitment and we are passionate about what we do. Our brand is synonymous with quality and professionalism.

We will take the time to listen to individual requirements, ensuring that we understand you - in order to match you to a great role, one that fits with your requirements in as many ways as possible.

  • Senior Company Secretarial Manager

    7 months ago

    Auckland City, New Zealand CSC (Corporation Service Company) Full time

    Senior Company Secretarial Manager Auckland, New Zealand 9am to 5:30pm, Mon to Fri Hybrid **Perform in the following Corporate Secretarial Matters**: - Client facing, coordinating all corporate secretarial requirements to maintain compliance with the New Zealand company’s office and under Corporation Law in maintaining company records. - Advise or brief...

  • Senior Company Secretary

    7 months ago

    Auckland City, New Zealand H2R Consulting Full time

    **Location**: Auckland Type: Permanent / Full Time Reference: 863127 **About the company**: *** Our client is a leading provider of corporate services, assisting clients in setting up and managing their companies while ensuring compliance with global and local legislation. The team works closely with clients to maintain their companies in good legal...

  • Executive Assistant to Deputy Secretary

    3 months ago

    Wellington City, New Zealand New Zealand Government Full time

    The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders. Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui. Executive Assistant to Deputy Secretary Americas and Asia Group, Ministry of Foreign Affairs and Trade - Diverse and high performing team. -...

  • Legal Secretary

    2 days ago

    Auckland City, New Zealand Niche Full time

    **Legal Secretaries & Executives** We have a range of exciting opportunities from multiple clients that we work with! The roles we have are a range of Legal Secretary and Legal Executive positions for small, medium and large Law firms **A few of the roles we are currently working on**: - Permanent - Experienced Legal Secretary for a client based in South...

  • Board Secretary

    4 days ago

    Auckland City, New Zealand H2R Consulting Full time

    **Location**: Auckland Type: Permanent / Full Time Reference: 629406 - Attractive salary - Permanent full time position - Fantastic WFH flexibility As the Board Secretary/Executive Assistant you will be responsible for supporting the CEO and wider executive leadership team with organising board meetings, sending out agendas, taking minutes, managing...

  • Senior Company Secretary And Legal Counsel

    2 weeks ago

    Auckland, New Zealand Westpac Bank Full time

    Senior Company Secretary and Legal Counsel Senior Company Secretary & Legal Counsel Competitive salary + range of market leading employee benefits Challenging and varied role with centrally located offices in Britomart + WFH available Dynamic and fun team culture We have an exciting opportunity for a Senior Company Secretary & Legal Counsel (fixed-term...

  • Senior Company Secretary And Legal Counsel

    2 weeks ago

    Auckland, New Zealand Westpac Bank Full time

    Senior Company Secretary and Legal CounselSenior Company Secretary & Legal CounselCompetitive salary + range of market leading employee benefitsChallenging and varied role with centrally located offices in Britomart + WFH availableDynamic and fun team cultureWe have an exciting opportunity for a Senior Company Secretary & Legal Counsel (fixed-term contract...

  • Company Secretary and Legal Counsel

    11 hours ago

    Auckland, New Zealand Westpac Bank Full time

    Company Secretary Competitive salary + range of market leading employee benefits Challenging and varied role with centrally located offices in Britomart + WFH available Dynamic and fun team culture Mō te tūranga | About the Role We have an exciting opportunity for a Company Secretary & Legal Counsel (permanent role) to join the Corporate Governance...

  • Senior Company Secretary and Legal Counsel

    2 weeks ago

    Auckland, New Zealand Westpac Bank Full time

    Senior Company Secretary and Legal Counsel Senior Company Secretary & Legal Counsel Competitive salary + range of market leading employee benefits Challenging and varied role with centrally located offices in Britomart + WFH available Dynamic and fun team culture We have an exciting opportunity for a Senior Company Secretary & Legal Counsel (fixed-term...

  • Legal Secretary

    3 weeks ago

    Auckland, New Zealand Rise Recruitment Solutions Full time

    Legal Secretary / Executive - Property and / or TrustsSkip to contentLegal Secretary / Executive - Property and / or TrustsAre you an experienced Legal Secretary or Legal Secretary / Exec who wants to work in a modern, progressive firm whilst also enjoying the benefits of working closer to home in East Auckland?About the Role:Supporting an easy going...

  • Executive Assistant, Hautū Deputy Secretary

    6 months ago

    Wellington City, New Zealand New Zealand Government Full time

    Permanent, full-time - EA support to two senior executives - Liaison with senior parliamentary ministers - Administrative, secretarial, coordination, research Help shape the future of Education He mea tārai e mātou te mātauranga kia rangatira ai, kia mana taurite ai ōna huanga We work to shape an education system that delivers equitable and excellent...

  • Executive Assistant

    2 days ago

    Auckland City, New Zealand Momentum Consulting Group Full time

    Grafton Location - Temporary Role - Starting ASAP We are looking for an experienced Personal Assistant or Executive Assistant that is not afraid to use their initiative. **Purpose of Position**: The Executive Assistant provides high-level EA support directly to both the Chief Health Professions Officer, the Chief Health Professions Officer’s senior team...

  • Executive Assistant

    7 months ago

    Wellington City, New Zealand HAYS Full time

    Permanent Executive Assistant role in Wellington CBD **Your new company** This New Zealand tertiary education institution is a globally ranked education facility that is committed to civil engagement, sustainability, inclusivity, equity and diversity. Utilising their many years of research, talent and experience, this organisation is focused on the...

  • Senior Executive Assistant

    2 months ago

    Wellington City, New Zealand New Zealand Government Full time

    **Senior Executive Assistant | Kaiāwhina Matua (closes 28 November 2024)** **Full time | Permanent | Wellington** We are looking for a Senior Executive Assistant | Kaiāwhina Matua at Te Tāhū Hauora. **About you** To be successful in this role you will be able to demonstrate that you have: - proven secretarial experience including minute taking,...

  • Executive Assistant

    11 hours ago

    Auckland City, New Zealand Madison Recruitment Full time

    **_About the Company & Culture:_**: - Starting from a home office nearly 50 years ago, Bayleys Real Estate are now the largest full service real estate company in NZ. Family is still at the heart of everything they do, an ethos that is felt throughout the business. Bayleys is a fun, social environment, and they are looking for someone who has plenty of...

  • Legal Secretary

    2 months ago

    Auckland, New Zealand Rise Recruitment Solutions Full time

    Legal Secretary / Executive - Property and / or TrustsAre you an experienced Legal Secretary or Legal Secretary / Exec who wants to work in a modern, progressive firm whilst also enjoying the benefits of working closer to home in East Auckland?About the Role:Supporting an easy going Director and two Solicitors, you will enjoy variety filled days, working...

  • Executive Assistant

    4 days ago

    Wellington City, New Zealand Frog Recruitment Full time

    I am working with a Government organisation who are looking for an experienced Executive Assistant to join them on a temporary basis for an ASAP start. - Temporary position - Working 37.5 hours a week, possibility to work 4 days per work - Between $40-50 + 8% holiday pay per hour, depending on experience - Based in Wellington CBD - close to public transport...

  • Executive Assistant

    7 months ago

    Auckland City, New Zealand Team Global Express Full time

    **Connecting people and communities| Driving eCommerce | Moving New Zealand** Team Global Express NZ delivers freight forwarding, end-to-end transport services, and comprehensive logistics solutions to customers operating across NZ from Kaitaia to Invercargill. We’re not only transforming our operations but striving towards changing the logistics...

  • Secretary of Defence and Chief Executive, Ministry

    7 months ago

    Wellington City, New Zealand New Zealand Government Full time

    The Ministry of Defence (the Ministry) is the Government's lead civilian advisor on defence matters. The Ministry is responsible for providing advice to help Government make well-informed decisions about the defence of New Zealand and its interests, procuring major Defence equipment to meet the New Zealand Defence Force's (NZDF) capability needs, and...

  • Senior Legal Secretary

    7 months ago

    Auckland City, New Zealand Remarkable People Full time

    Are you currently employed as a Property and Conveyancing Legal Secretary and eager to expand your responsibilities or delve into more intricate and stimulating matters? If the prospect of working with one of the top Property Law Firm in the country excites you, then I have just the role for you! My client is in search of a seasoned Legal Secretary to...