Personal Assistant Nursing Services

3 weeks ago

Christchurch, New Zealand New Zealand Government Full time

Mō te tūnga |
About the role
Are you an experienced and highly organized
individual looking for an exciting opportunity to contribute to the success of
a healthcare institution?
We are seeking a dedicated and skilled Personal
Assistant to join our team and provide invaluable support to the Director of
Nursing's Office on the Christchurch Hospital campus. This role will play a
vital role in enabling and supporting the achievement of the Director of
Nursing's priorities and business objectives.
This
role is Monday to Friday 0800-1630.
As
part of the Administration and Clerical Pay Equity Claim settlement this role
has been mapped to National Band 5 /Profile 5
For
further information about the administration and clerical pay equity settlement

**please follow the link below**:
Administration
and Clerical Pay Equity - Te Whatu Ora - Health New Zealand

**Key Responsibilities**:

- Provide confidential administrative support to the Director of

Nursing,
- Stay up to date with technological advancements to ensure efficient
communication and workflow.
- Investigate, research, analyse, and take action on agreed-upon
issues.
- Triage and effectively manage communications for the Director of
Nursing.
- Collaborate with and support the Director of Nursing team to
achieve shared goals.
- Manage incoming and outgoing information from the Director of
Nursing's Office.
- Proactively manage tasks and milestones across daily, weekly, and
monthly timeframes.
- Establish and maintain an effective information and data processing
system, including filing, retrieval, management, and invoice handling.
- Coordinate event preparations and content for seminars, board
meetings, alliance groups, and more.Ngā pūkenga me
ngā wheako | Skills and experience
Essential
- Proven experience as a personal assistant to a senior manager.
- Advanced proficiency in Outlook Mail, Microsoft Word, and Microsoft

Teams.
- Intermediate knowledge of Microsoft Excel and PowerPoint.
- Excellent customer service skills with a focus on professionalism
and efficiency.
- Experienced in taking accurate meeting minutes.
- Ability to transcribe digital dictation with precision.
- Well-informed and proficient in navigating the internet.Desirable
- Previous experience in the healthcare sector.
- Undergraduate diploma/degree and/or technical certificate, e.g.,

Business Administration.
- Experience using project management software.
- Shorthand skills for efficient note-taking.
- Familiarity with rostering systems and travel booking systems.Why Join Us:
By becoming a vital member of our team, you will
have the opportunity to play a key role in supporting the Director of Nursing's
office and contributing to the success of our healthcare institution. You'll
work in a collaborative environment where your skills and contributions will be
recognized and valued.
Mō mātou | About Us
- Ko ngā tāngata, te mātua mahi - Putting people at the heart of all

we do
- We are committed to honouring Te Tiriti o Waitangi
and its principles by ensuring our partnership with Māori are at the forefront
of all our conversations. We believe in improving, promoting, and
protecting the health and well-being of the Canterbury and the West Coast
community.
The culture at Te Whatu Ora [Health NZ]
Waitaha Canterbury, is driven by our ā Mātou Uara (Our Value
- s):

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te

pono.
- Responsibility for outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Te Whatu Ora [Health NZ]
When you work at the Te Whatu Ora [Health NZ], you
are part of a wider whānau that will support you along your journey. We offer
great coaching, mentoring and learning outcomes for all staff. We are always
improving our facilities across all campuses and have amazing discounts from
select retailers, restaurants and businesses. At Te Whatu Ora [Health NZ], you
are part of something greater than yourself and encouraged to be your unique
self
We have a range of clinical and non-clinical roles
at Te Whatu Ora [Health NZ] Waitaha Canterbury, there could be a place for
you
Please visit our careers website for other roles
and find your ideal fit within the Te Whatu Ora [Health NZ] Waitaha
Canterbury

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