Personal Assistant to Nursing Director

5 months ago

Christchurch, New Zealand New Zealand Government Full time

Kia hiwa rā

**Mō te tūnga - About the Role**:
Join a
dynamic team dedicated to ensuring patient safety and promoting infection
prevention and control within our healthcare organization. We are seeking a
highly skilled and motivated individual to serve as the Personal Assistant to
our Nursing Director in the Infection Prevention & Control Service.
As a key
member of the Infection Prevention & Control Service, you will work closely
with the Nursing Director to coordinate administrative tasks, manage
communications, support quality management initiatives, and foster effective
relationships with stakeholders. Your role will be instrumental in ensuring the
smooth operation of the IPC Service and contributing to the organization's
mission of providing safe healthcare environments.
As
part of the Administration and Clerical Pay Equity Claim settlement this role
has been mapped to National Band 5/Profile 5
For
further information about the administration and clerical pay equity settlement

**please follow the link below**:
PSA
National Health Administration Collective Agreement - FINAL
(tewhatuora.govt.nz)

**Responsibilities**:

- Coordinate daily,

weekly, and monthly milestones to support the Nursing Director in
achieving business objectives.
- Manage the Nursing
Director's diary and resolve conflicting priorities.
- Handle communications,
phone calls, and correspondence, serving as a point of contact for
internal and external partners.
- Liaise with accounts
payable staff and purchasing officers for IPC Service expenditure.
- Monitor and order IPC
Service supplies and office resources.
- Produce reports,
presentations, and briefs as required.
- Assist with new staff
recruitment activities, including interview scheduling and onboarding
processes.
- Maintain
confidentiality and privacy of sensitive information at all times.
- Display critical
thinking and identify opportunities for efficiency improvement in office
management.
- Coordinate IPC Service
staff travel arrangements.
- Maintain up-to-date
SharePoint site of IPC policy documents.
- Build and sustain
professional relationships with key stakeholders.
- Ensure IPC team members
remain connected for meetings using communication technologies.
- Coordinate
administrative duties for IPC Service Committees and Working Groups.
- Act as a front-line
point of contact for IPC Service inquiries.
- Provide administrative
assistance during IPC risk events and outbreaks.Ngā pūkenga me

**ngā wheako - Skills and Experience**:

- Proven experience

providing executive-level administrative assistance.
- Excellent time
management and prioritization skills.
- Ability to handle
critical tasks with confidence and discretion.
- Strong attention to
detail and ability to manage competing priorities.
- Resilient with a
positive attitude and flexibility in shifting priorities.
- Initiative and ability
to think ahead, offering suggestions for improvement.
- Excellent communication
skills, both oral and written.
- Understanding of
professional relationships in a complex organizational environment.
- Advanced computer
- Desirable**: Experience
in document production, understanding of the healthcare sector, and
project management support.If you are
a proactive, detail-oriented individual with a passion for healthcare and a
opportunity. Join us in our mission to promote patient safety and prevent
infections in healthcare settings.

Mō mātou |
About Us
- Ko ngā

tāngata, te mātua mahi - Putting
people at the heart of all we do
- We are
committed to honouring Te Tiriti o Waitangi and its principles by ensuring our
partnership with Māori are at the forefront of all our conversations. We
believe in improving, promoting, and protecting the health and well-being of
the Canterbury and the West Coast community.
The culture
at Health NZ Canterbury, is driven by our ā Mātou Uara (Our Value
- s):

- Care and respect for

others - Manaaki me te whakaute i te tangata.
- Integrity in all we do
- Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for

outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Health New Zealand
When you
work at Health NZ, you are part of a wider whānau that will support you along
your journey. We offer great coaching, mentoring and learning outcomes for all
staff. We are always improving our facilities across all campuses and have
amazing discounts from select retailers, restaurants and businesses. At Health
NZ, you are part of something greater than yourself and encouraged to be your
unique self
Tono
Only
Please note
close prior to the closing date.
Please
will be declined.
Contact
additional information.
We have a
range of clinical and non-clinical roles at Health NZ Canterbury, there
could be a place for you
Please
visit our careers website for other roles and find your ideal fit within the
received, and this job vacancy could close prior to the closing date.
Nau mai,
haere mai, tauti mai

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