Digital Document Specialist

1 week ago

Christchurch, New Zealand Fulton Hogan Full time

Job Posting End Date

March 27, 2024

Job Location

Christchurch

**Job Description**:
We’re all about Good Work

You’ve probably seen us around - on the roads, building sites, and in cities, towns, and locations all over New Zealand.

We build and maintain infrastructure that improves the quality of life across New Zealand and Australia. Everything from roads and bridges, to energy, water and communication.

We’re big and growing but this will always be a family business with family centric values that are REAL; Respect, Energy & Effort, Attitude and Leadership - driving who we are and what we do. We know that we’re only ever as good as our people. That’s why we’re committed to hiring, developing and retaining the best in the industry.

What’s in it for you?

At Fulton Hogan we truly care about the wellbeing of our people and giving them the tools they need to succeed. From medical and life insurance from day one, to increasing our KiwiSaver employer contributions for service milestones, family scholarship programmes, learning and development programmes, long service leave, and a slew of retail and supplier discounts, we’re proud to offer a range of REAL Benefits that recognises the huge role our people play in our success.

The Opportunity

We have an exciting new opportunity as a Digital Document Specialist in our Belfast Christchurch office working within our Major Projects Department and other Christchurch site offices.

This role is the system Gate Keeper of all project related documentation. You will be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties. This is a crucial role on all of our projects ensuring confidential and information is shared correctly and with the right people and in the right way.

In addition to this, you will be maintaining the Electronic Document Records Management System (EDRMS) by reviewing daily uploads, ensuring correct metadata/ information tags is applied, running reports when required and the training and support of the EDRMS to all staff.

What we need from you

This position is suited to someone who relates to the mantra "there is a place for everything and everything in its place" and who enjoys working with processes and procedures.

As our Digital Document Specialist, you will use your exceptional process and organisational skills to the fullest and become the point of contact for all enquiries related to Records Management including documentation and the EDRMS. A true team player, you will enjoy being at the heart of things, take pride in the fact you know exactly where documents are and be the expert that works closely with other teams to ensure they have the information and support they need.

To be successful in this role you will need to have a keen eye for detail and the ability to approach team members, both internal and external to guide and provide training when processes are not followed. You will be approachable and always ready to help.

On-the-job and ongoing training for business processes and the EDRMS will be provided and you will be well supported by a wider Digital Document & Systems Team.

To be suitable for this position you will ideally have the following skills;
- Electronic Document Records Management System (EDRMS) knowledge
- Strong MS Office suite expertise
- Attention to detail and initiative
- Strong written and oral communication skills
- Process Knowledge
- Ability to learn and develop new systems quickly
- Prior construction experience is an advantage but not a requirement
- A Records & Information or Business Administration qualification will be advantageous but is not essential

Fulton Hogan Philosophy

Here at Fulton Hogan, we don’t just talk about our REAL Values, we live them too. Our people are the most important part of our business and we’re always looking for people who are passionate about the work they do. If that’s you, we’d like to invite you to become part of our family and join us in our commitment to ensuring the Good Work we do will make a positive difference to the quality of life for our people, our customers and the communities we all call home.

Sound like you?

If you are looking for a role to showcase your skills, build a long lasting legacy, and want to help us build on our Good Work culture, then we want to hear from you.
- We celebrate and embrace diversity across our business and are committed to equal employment opportunities._
- We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply_

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