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Executive Assistant

1 month ago

Wellington City, New Zealand New Zealand Government Full time

Small and friendly government agency
- Additional Ministry leave and wellness days, laptop + mobile
- Wellington CBD - scenic waterfront location on Queens Wharf
- Permanent Full Time (38 hours per week)

About Te Manatū Waka | Ministry of Transport
Te Manatū Waka, Ministry of Transport, is the system leader for the transport sector. We are the government's principal adviser on transport policy, regulation and investment and play a crucial role in ensuring the transport system is working to improve the prosperity for New Zealanders and connecting Aotearoa to the world.At Te Manatū Waka, we have around 300 staff and pride ourselves on being a small, agile, and friendly Ministry, which maintains a work culture that is collaborative, bold, and invested. Our modern offices located in the heart of the waterfront further enhances the Ministry's working environment.

Ngā whakamārama mō te tūnga | About the opportunity
We're looking for an experienced EA to partner with the Deputy Chief Executive as their trusted adviser, providing executive support as well as provide support to one or two Directors.
You'll working closely with a team of EA's and be part of our Business Support team that provides a range of professional support services to the Ministry, including office administration and facilities management. As a senior member of the Business Support team, you will also share your knowledge and expertise as well as contribute to process improvement activities and support our team culture to make a real difference across the Ministry.

**Key responsibilities include**:

- building a strategic partnership with the Deputy Chief Executive to be a confidential and trusted adviser
- ensuring the DCE is kept up to date is issues, priorities and developments and effective communication channels and administrative systems are in place
- anticipating meetings the DCE regularly attends and ensure all papers and/or briefings are available and prioritised
- providing meeting support


Te wāhi ki a koe | What you'll bring
- previous EA or PA experience or highly regarded coordination support at a senior level
- proficiency across the Microsoft Office suite
- excellent organisational, prioritisation and time management skills
- well regarded communication skills, both written and oral and a high-level attention to detail
- the ability to build genuine and strong relationships across various levels
- public sector experience is preferred although not essential


Te wāhi ki a mātou | What we offer
We're a small, flexible, and responsive organisation that has a real impact on the lives of New Zealanders. You might be surprised at how interesting our programmes of work are and how welcomed you'll be into our agency. You'll also enjoy:

- warm, friendly and caring environment
- the support and network of other EA's and PA's in the office
- additional Ministry leave days
- a range of health and well-being benefits including well-being days and annual wellness payment
- laptop and mobile
- offices discreetly located right on the wharf with collaborative working spaces, showers, storage for bicycles/scooters and personal lockers
- welcoming employee networks such as the Māori and Pasifika, Wāhine, and Rainbow networks as well as the PSA and Eco Groups


Whānuitanga Utu ā-Tau | Salary range
The salary range is up to $84,000 per annum. The appointed salary will reflect skills and experience.

Me pēhea te tono mai | How to apply
Applications close at midnight, Tuesday the 23rd of May 2023.
You must have the right to live and work in New Zealand to be considered for this role.

Please note unsolicited CVs from recruitment agencies will not be accepted.

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