Executive Assistant

4 weeks ago


Wellington City, New Zealand Victoria University of Wellington Full time

Location: Te Aro
- Type: Permanent
- Post Date: Mon Aug 28 03:00:49 2023
- Ref: 6274A
- Are you experienced in providing high quality executive and administration support?
- Do you have good time management skills and feel comfortable juggling competing and changing priorities?

**Mō Te Herenga Waka - About Our University**

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

**Kōrero mō te tūranga - About the role**

Te Herenga Waka - Victoria University of Wellington is currently recruiting an Executive Assistant - Administrator to provide proficient executive support to the Dean and to ensure the efficient operation of the Faculty Office.

Key Responsibilities:

- Provide proactive professional executive assistance to the Dean.
- Manage the day to day running of the Office of the Dean.
- Provide financial management and procurement assistance.
- Support HR processes such as recruitment.
- Contribute to teamwork within the Faculty.

**Ō pūmanawa - About you**

To succeed in this role, you will have proven experience in an executive or administration support role in a large and complex organisation. You will exhibit initiative, discretion and good judgment, be well organised and have excellent interpersonal skills. You will be comfortable working independently and have the ability to juggle competing and changing priorities. You will also be known for the ability to build and maintain strong working relationships and a collaborative approach to everything you do.

Key Requirements:

- Demonstrated in depth experience as an Executive Assistant or Administrator in a large and/or complex organisation.
- Proven successful experience working in a service delivery organisation with an emphasis in customer service.
- Ability to manage time, prioritise, plan, handle multiple tasks and unpredictable workload and work under pressure.
- Proven ability to use initiative, problem solve and prioritise tasks to meet deadlines in a demanding environment with excellent attention to detail.
- Proven ability to build and maintain excellent working relationships, with the ability to work effectively with a diverse community, including academic staff, students, contractors, and external stakeholders.
- Excellent written and oral communication skills.
- Knowledge of Internet and Intranet information storage and retrieval systems.

**Ētahi kōrero hai āwhina i a koe - Why you should join our team**

This is a fantastic opportunity for someone looking for role that can offer a diverse, collaborative and supportive environment with professional development opportunities.

By joining the University’s community you will be part of an organisation dedicated to strengthening New Zealand’s position in the global knowledge economy. There are many benefits to working at Te Herenga Waka—Victoria University of Wellington, including being part of New Zealand’s top research university, click here to read more.

Role Description

**Close Date for Vacancy**: 17 September 2023

**Important - Application Steps and** information**

Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format).


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