Office Manager
6 months ago
Are you an experienced Office Manager? Come work with us
**Your new company**
Our client is arguably one of the largest privately-owned integrated service providers across Australia and New Zealand. A modern industrial services company serving the industrial, mining, energy, domestic and commercial construction sectors. They provide scaffolding, full access solutions, insulation, cladding, design and engineering alongside our on-call hireable skilled labour force of scaffolders, sheet metal workers, rope access technicians, riggers, and crane and hoist operators.
**Your new role**
Key Tasks:
- Lead monthly invoicing processes and ensure all invoicing is prepared and submitted as per relevant contract requirements
- Oversee and manage cost & revenue allocations against the general ledger.
- Liaise with Group Finance Team in the preparation and auditing of key financial information to assist in the timely preparation of monthly P&L reporting
- Oversee invoice/statement records management: Electronic and hard copy sorting, scanning, forwarding and saving in relevant files
- Manage Debtors and Creditors i.e. ensure Debtor days are not rolling over 30+ and control creditor payments to maximise company cashflow.
- Manage all IRD payments and ensure these align with cashflow requirements.
- Update the Regional Manager on banking and finance status as required (daily / weekly etc..)
- Manage all petty cash disbursements and reconcile weekly against supporting documentation and receipts
- Oversee banking and delegate postage and courier requirements for the office
- Manage all expense claims, reimbursements and monthly credit card reconciliation ensuring accurate completion of claim forms and supporting documentation, such as receipts, are provided
- Records management (maintain electronic and hard copy) of all required documentation in accordance with PM002 Document and Data Control Procedure
- Oversee and assist to create, check and process time sheets daily and submit weekly to effect payroll deadlines
- Oversee and assist to process client and project time, job sheets, chargeable day labour dockets and invoices.
- Maintain registers and undertake audits on chargeable day labour books against returns and usage
- Monitor and review deliveries/transport job sheets to ensure all deliveries are captured
- Other duties as required by the Regional Manager and Group Finance Team Lead
**What you'll need to succeed**
- Previous experience in office administrative / financial environment
- Advanced computer knowledge with experience in Microsoft Office Suite (word, excel, outlook)
- Advanced computer knowledge with MYOB and/or Xero
- Experience in Accounts Payable/Receivable and Payroll
- Ability to work with a sense of urgency against competing deadlines
- Demonstrated experience in delivering excellent customer service in a quality driven environment
- Strong electronic and hard copy records management skills
- Sound organisational and time management skills with a high attention to detail
- Ability to communicate effectively with people at all levels within an organisation and work well within a team environment
- Ability to build and maintain internal and external working relationships
- Sound numeracy and literacy skills
- Desirable: HR/Recruitment experience
**What you need to do now**
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
2802897
-
Office Manager
3 months ago
Auckland City, New Zealand Kiwi Plastic Packaging Ltd Full time**Office Manager**: The company is looking for an energetic, trusted fulltime employee who can welcome the clients with their satisfaction, deal with them with integrity, maintain confidentiality and support our regular business growth. - OFFICE MANAGER DUTIES INCLUDING: - Maintenance - Mailing - Supplies - Equipment - Bills - Shopping - contributing...
-
Office Manager
4 months ago
Auckland City, New Zealand Signmate Limited Full time**Overview**: As the Office Manager at Signmate Limited, you will play a vital role in ensuring our office operates smoothly and efficiently. Your responsibilities will encompass managing administrative functions, supporting our creative team, and overseeing essential office systems to maintain our high standards in multimedia design. **Key...
-
Office Manager
2 months ago
Auckland City, New Zealand KIWI PLASTIC PACKAGING LIMITED Full time**Office Maintenance & Supplies Management**: Oversee office maintenance, mailing, equipment, and supplies. Ensure timely shopping and stocking of office needs. - **Scheduling & Appointments**: Schedule meetings and appointments, and organise the office layout, ensuring all office supplies and equipment are in place. - **Vendor & Contract Management**:...
-
Office Manager
7 months ago
Auckland City, New Zealand Dicker Data Full timeAn exciting opportunity exists for an Office Manager to join the team at Dicker Data. The Office Manager role includes a large variety of office administrative duties, HR support, Health and Safety Administration, and support for Operations tasks as required. The objective of the role is to make sure that all the offices around the country are up to standard...
-
Office Manager
6 months ago
Auckland City, New Zealand Resideo Full timeTeknique, a Resideo company, is a global leader in edge-based, artificial-intelligence-enabled video camera development and solutions. Based in Auckland, New Zealand, our Oclea platform enables computer vision solutions and edge artificial intelligence for leading global brands and Fortune 500 companies across a range of industries. The Office Manager will...
-
Office Manager
6 months ago
Auckland City, New Zealand Alpha Personnel Recruitment Ltd Full timeWe have a great opportunity available for an experienced Office Manager/Administrator to provide support to a busy Programme Management team within a large healthcare organisation. The key function of this role is to enable the team to carry out their work efficiently and effectively and to keep the office running smoothly. This role is a 2 year fixed term...
-
Office Manager
1 month ago
Auckland City, New Zealand TOPLINE FINANCE LIMITED Full timeTopline Finance Limited is a well-established mortgage broking firm based in Auckland, dedicated to helping clients achieve their financial goals through expert mortgage and financing solutions. We pride ourselves on our customer-focused approach, guiding clients through each step of the mortgage process. We are now seeking a skilled and organized Office...
-
Office Manager
6 months ago
Auckland City, New Zealand BTL BLINDS CO. LIMITED Full time**This job is required to perform: (specific duty tasks)** - Organising office operations and procedures - Organising meetings and managing databases - Performing review and analysis of special projects and keep the management properly informed - Determining current trends and provide a review to management to act on - Organising induction programmes for new...
-
Office Manager
2 months ago
Auckland City, New Zealand Fulton Hogan Full timeJob Posting End Date November 15, 2024 Job Location Auckland Job Description The Fulton Hogan Life Life at Fulton Hogan is about making the most of opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values - Respect, Energy & Effort, Attitude, Leadership - and we demonstrate these through...
-
Office Manager
3 months ago
Auckland City, New Zealand ICAR Auto NZ Mt Roskill Limited Full time**Key Responsibilities**: - Oversee day-to-day office operations and administration - Manage office supplies, facilities, and equipment - Supervise and coordinate the work of administrative staff - Develop and implement office procedures and policies to ensure efficiency - Assist in managing budgets, payroll, and financial records - Liaise with clients,...
-
Office Manager
3 months ago
Auckland City, New Zealand Plexure Full time**We're looking for an Office Manager to join us on a fixed term contract** from 18 November 2024 to 4 December 2025 to provide maternity leave cover. The role is based in our** modern office in Auckland CBD **and will have** 2 - 3 days of work from home flex.** **Who are we?** **Plexure is a global, growing tech company. **We redefine the customer...
-
Office Manager
6 months ago
Auckland City, New Zealand Maxion Group Limited Full time**Office Manager Wanted** Excellent opportunity to join a successful and well-established Auckland based construction company and become a part of a great team. We are looking for 1 PERMANENT full-time (49.5 hours per week, workdays from Monday to Saturday) Office Manager to grow with our team. This is an exciting opportunity for the right people and will...
-
Office Manager
4 months ago
Auckland City, New Zealand Maintenance Partners Limited Full timeJob Title: Office Administrator Location: Auckland, New Zealand Employment Type: Full-Time About the Company Renovations South Ltd is a dynamic and growing company in Renovation/Construction sector. We pride ourselves on fostering a positive work environment where team members are valued and encouraged to grow. We are currently seeking an enthusiastic...
-
Office Manager
6 months ago
Auckland City, New Zealand Ando Insurance Group Limited Full timeAndo is a fresh, enthusiastic company that has grown significantly over the past few years. We are proud of our friendly, positive, inclusive culture and are now looking for an absolute superstar to jump into the role of Office Manager/Executive Assistant. We’re looking for someone who has a genuine passion for people and an enthusiastic and meticulous...
-
Office Manager
6 months ago
Auckland City, New Zealand Hedera Technology & Management Limited Full time**Background** AIJIA FOOD TRADING LTD is an international trading company specializing in China-New Zealand food import and export business. Our main business scope includes food wholesale, product agency, product cooperative OEM production, and product procurement. - Number of Vacancy: 1 - Location: Auckland - Type of Employment: Permanent 40 hours fixed...
-
Office Manager
6 months ago
Auckland City, New Zealand I.F Full time**Key Responsibilities**: - **Payroll Management**: Process and manage payroll for all employees, ensuring accuracy and compliance with relevant regulations. - **Accounts Accrual and Cash Flow**: Monitor and manage accounts accrual and cash flow, ensuring timely payments and accurate financial records. - **Reporting**: Prepare and present regular financial...
-
Office Manager
1 month ago
Auckland City, New Zealand Quick Earth Moving Limited Full time**This job is required to perform**: Duties and responsibilities include, but are not limited to the following: - contributing to the planning and review of office services, and setting priorities and office service standards; - allocating human resources, space and equipment; - assigning work to and monitoring work performance of staff; - managing records...
-
Office Manager
4 months ago
Auckland City, New Zealand GURAM TRANSPORT LIMITED Full timeGURAM TRANSPORT LIMITED are looking for an Office Manager to join us on a full-time basis. **Your responsibilities will be**: - Oversee daily office operations to ensure efficiency. - Maintain and organize office files, records, and documents, both physical and digital. - Manage office supplies inventory and order replacements as needed. - Coordinate and...
-
Office Manager
6 months ago
Auckland City, New Zealand Farrow Jamieson Full timeWest Auckland close to Motorway - Successful concrete pumping business - Need to be flexible, adaptable and well organised **About the Company** A thriving family owned concrete pumping business based in West Auckland is looking for a new Office Manager. This role reports up to the General Manager and it is critical to the successful day to day running of...
-
Office Manager
6 months ago
Auckland City, New Zealand Equip Full time**About Us Equip **|** Mō mātou**: We are an independent mental health Not for Profit organisation associated with Windsor Park Baptist Church and have a strong Christian ethos. With a staff of around 70-80, we are a values-led organisation who truly care about the people we work with and for. We pride ourselves on our supportive, inclusive culture and our...