Office Manager

3 weeks ago


Auckland City, New Zealand HAYS Full time

Are you an experienced Office Manager? Come work with us

**Your new company**

Our client is arguably one of the largest privately-owned integrated service providers across Australia and New Zealand. A modern industrial services company serving the industrial, mining, energy, domestic and commercial construction sectors. They provide scaffolding, full access solutions, insulation, cladding, design and engineering alongside our on-call hireable skilled labour force of scaffolders, sheet metal workers, rope access technicians, riggers, and crane and hoist operators.

**Your new role**

Key Tasks:

- Lead monthly invoicing processes and ensure all invoicing is prepared and submitted as per relevant contract requirements
- Oversee and manage cost & revenue allocations against the general ledger.
- Liaise with Group Finance Team in the preparation and auditing of key financial information to assist in the timely preparation of monthly P&L reporting
- Oversee invoice/statement records management: Electronic and hard copy sorting, scanning, forwarding and saving in relevant files
- Manage Debtors and Creditors i.e. ensure Debtor days are not rolling over 30+ and control creditor payments to maximise company cashflow.
- Manage all IRD payments and ensure these align with cashflow requirements.
- Update the Regional Manager on banking and finance status as required (daily / weekly etc..)
- Manage all petty cash disbursements and reconcile weekly against supporting documentation and receipts
- Oversee banking and delegate postage and courier requirements for the office
- Manage all expense claims, reimbursements and monthly credit card reconciliation ensuring accurate completion of claim forms and supporting documentation, such as receipts, are provided
- Records management (maintain electronic and hard copy) of all required documentation in accordance with PM002 Document and Data Control Procedure
- Oversee and assist to create, check and process time sheets daily and submit weekly to effect payroll deadlines
- Oversee and assist to process client and project time, job sheets, chargeable day labour dockets and invoices.
- Maintain registers and undertake audits on chargeable day labour books against returns and usage
- Monitor and review deliveries/transport job sheets to ensure all deliveries are captured
- Other duties as required by the Regional Manager and Group Finance Team Lead

**What you'll need to succeed**
- Previous experience in office administrative / financial environment
- Advanced computer knowledge with experience in Microsoft Office Suite (word, excel, outlook)
- Advanced computer knowledge with MYOB and/or Xero
- Experience in Accounts Payable/Receivable and Payroll
- Ability to work with a sense of urgency against competing deadlines
- Demonstrated experience in delivering excellent customer service in a quality driven environment
- Strong electronic and hard copy records management skills
- Sound organisational and time management skills with a high attention to detail
- Ability to communicate effectively with people at all levels within an organisation and work well within a team environment
- Ability to build and maintain internal and external working relationships
- Sound numeracy and literacy skills
- Desirable: HR/Recruitment experience

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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