Travel Manager

6 months ago

Auckland City, New Zealand Beca Full time

**Beca Corporate Services**

Our Corporate Services Team are made up of a dedicated team of Corporate Receptionists, Facilities Assistants, Travel Managers and Coordinators, they are the glue that holds our business together and provides the environment and support for our people to thrive every day. In this team, and at Beca, you will enjoy:

- A friendly team environment
- Working for an international organisation that makes a difference
- The chance to make a positive impact for our people every day
- The opportunity to be part of a lively social scene

**The Opportunity - Te Kāinga Rua**

We are looking for an enthusiastic and self-motivated Travel Manager to join our busy and passionate travel team. This is a fast paced environment, which requires great attention to detail and communication skills. You’ll be able to demonstrate that you are well-organised, excellent at multitasking, hungry to learn and able to cope well under pressure.

**About you -Te Rongoā**

Proficient in travel management systems and online booking tools, you will excel in fast-paced environments, prioritizing tasks and meeting deadlines independently. Your attention to detail guarantees accuracy. Additionally, your capability to train and educate employees on travel-related topics adds value to our team.
- Responsible for the coordination and booking of new travel requests and changes
- Arrange both individual and volume/project based travel and accommodation requests
- Build rapport and communicate across all levels of our business
- Develop and maintain corporate travel policies and procedures, ensuring alignment with company objectives, travel regulations, and industry best practices.
- Maintain contracts and relationships with travel vendors, including airlines, hotels, car rental agencies, and other service providers.
- Monitor costs, identifying cost-saving opportunities and recommend strategies to optimize travel spending.
- Provide guidance and support to employees regarding travel bookings, itinerary planning, visa requirements, and travel insurance.
- Stay updated with travel industry trends, regulatory changes, and new technologies, and make recommendations for process improvements and cost savings.
- Identifying areas for improvement and recommend corrective actions as necessary.
- Ensure compliance with travel regulations, such as travel visa requirements and immigration policies.
- Report on travel data, booking patterns, providing insights and recommendations to management.
- Train and educate employees on travel policies, procedures, and tools to promote adherence and awareness.
- The ability to adapt to change in a professional manner - with a great sense of humour

**Our Commitment to You - Tō Mātou Manawanui ki a Koe**
- Experience in an exciting and successful business culture which respects and values all perspectives
- Opportunity to be part of our professional services firm contributing to the fabric of New Zealand communities
- Support for learning and development; our people have equal opportunity to build careers reflecting their abilities, passions, and potential, where they feel they belong and can be their true and best selves
- Our employee-ownership model, providing equity opportunities to our people
- Encouragement of balance in each aspect of your life - flexibility, wellbeing, and personal development

**About Us - Ko Wai Mātou**

**Do we have your attention? - Kua Kapohia Ngā Whatu?

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