Executive Assistant to Te Tumu Whakarae Mō Te

2 months ago

Wellington City, New Zealand New Zealand Government Full time

**Executive Assistant to Te Tumu Whakarae mō te Wāhine - Secretary for Women**

Wellington, 1 FTE permanent role (Full-time is 38 hours per week)
- Are you effective and experienced in supporting a busy senior executive?
- Do you want a role where you can draw on your organisational skills, professionalism, and problem-solving?
- Are you a team player, discrete, and calm under pressure, with a willingness to dig in and get the job done?

**Mō Manatū Wāhine - About Manatū Wāhine**

Manatū Wāhine Ministry for Women is the Government's principal advisor on improving the lives of wāhine women and kōtiro girls in Aotearoa New Zealand. We provide system leadership, working across government and with stakeholders to improve outcomes for wāhine women and kōtiro girls. Our people are crucial to achieving the strategic outcomes we are seeking. We are looking for an experienced professional with a proven track record of delivery to join our team and help us deliver for wāhine women. We value our ways of working which reflect who we are and what's important to us; they guide and influence how we work as individuals, as teams, and as one Ministry to achieve the best outcomes for those we serve.

**Our values include**:

- Kia Māia - we are brave and courageous in all we do
- Tuia mai - we embrace and support wāhine from all communities
- Whakamanawa - we lead with heart to achieve the best outcomes for wāhine

**Mō tēnei tūranga mahi - About this role**

As Executive Assistant, you will be responsible for providing high-quality executive and administrative support to maximise the Chief Executive's ability to effectively carry out their role. To be successful, it is essential that you develop strong working relationships not only with the Chief Executive but also with the senior leadership team and kaimahi across the organisation. You will need to be confident and exercise good judgment when working with a range of external stakeholders. Everyday support includes calendar and inbox management, preparation for meetings and engagements, and coordinating travel and other logístical arrangements.

**Ko koe tēnei - About you**

To be successful in this role, you will be a natural communicator and demonstrate high standards in your work. You will be a highly skilled senior administrator with experience supporting senior-level positions.

**You will also bring**:

- excellent organisational and problem-solving skills
- advanced skills across the Microsoft Office suite and a high degree of confidence in using technology
- proven experience in planning, prioritising, and working under pressure
- discretion and tact when dealing with confidential and personal work-related information
- knowledge of the machinery of government and public sector processes and systems - this will be an advantage.

**Me pēhea te tuku tono - How to apply**

**Applications close at 5pm Friday 15 November 2024.

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