Business Assistant
6 months ago
Looking for a new role where you can make a difference?
- Rewarding work, showcase your skills by supporting this busy team
- Two permanent roles, located opposite Wellington train station
Everybody should have a place to live that is warm, dry, safe, stable and affordable, with access to the support they need to live healthy, successful lives. Our people value the challenge of working to solve big problems in our housing system and making a difference to the quality of peoples housing and wellbeing. Mō te tūnga | About the roles The Contract Management team within HUD is focused on the delivery of much needed new public and transitional housing across New Zealand through transitional housing and Community Housing Providers. The team is located across two offices (Wellington and Auckland). The Business Assistant role supports the manager of this high tempo team. Some of your responsibilities will include supporting the Manager of the Housing Supply team with diary management, drafting responses, responding to ministerial requests, acting as a first point of contact for internal and external stakeholders, arranging travel, processing invoices. You will also support the wider team as required. You'll also take a lead role in projects like teams days and supporting team culture. The System Insights and Strategy team looks across the housing and urban development system to find out how we can improve its performance. Much of our work centres around gathering evidence and creating insight on how the system works and is performing, how effective our interventions are and helping set the strategic objectives and guide for where the system needs to head over the next 30 years. The Business Assistant role supports four managers in different areas of this team. For both roles, you'll be a self-starter who takes a customer-centric approach to your work. Comfortable working in a complex, fast-moving environments, you'll engage with stakeholders from across the business, as well as external commercial and government contacts daily. Your ability to build effective relationships with others to ensure a consistent flow of information between these stakeholders will be key to your success in this role. You will be well supported within the roles by other Business Assistants within HUD. The salary range for this role is $62,300 - $76,100 + 3% Kiwisaver contribution. Ō wheako, ō pukenga | About you A proactive self-starter, you will be comfortable working as part of the team, or independently. With an eye for detail, you will keep your finger on the pulse regarding team and business priorities and triage these accordingly for the manager's attention. Ideally, you'll come from an environment that requires you to take the initiative when dealing with day to day prioritising of action points or related business activities. The role engages with a broad range of stakeholders, therefore your ability to work well and get people on board to ensure outcomes and organisational priorities are met will be essential to your success in this role. Ideally you will also have:
- Previous Personal Assistant or administrative support experience
- An ability to prioritise
- A self-starter who takes responsibility for their own work
- Good relationship management skills including the ability to navigate complex or delicate matters with both internal and external stakeholders and senior leadership
- Proven ability to develop trust, credibility, and achievement within teams
- Wide ranging experience in administration systems and processes including Microsoft Office 365 products
Experience and knowledge of Māori Tikanga and Te Reo would be an advantage. About us
Te Tūāpapa Kura Kāinga - The Ministry of Housing and Urban Development (HUD) leads Aotearoa - New Zealand's housing and urban development work programme.
Te Tūāpapa Kura Kāinga reflects the intention of 'the foundation for a treasured home'. The name comes from the Māori whakatauki (proverb) 'he kura kāinga e hokia, he kura tangata e kore e hokia', - 'a treasured home will endure, not so a treasured person'. It carries with it a strong connection to our purpose: he kāinga ora, he hapori ora - thriving communities where everyone has a place to call home. The importance of ensuring the wellbeing of people within the home, and our connection with the land - acknowledges the generations of people who have always called this place 'home' - and affirms our commitment to delivering for future generations of New Zealanders.
**What we can offer you**:
- Flexible working policy to give work/life balance
- Engaging employee-led people networks that celebrate diversity, provide safe spaces, and encourage thought-leadership
- Cloud -based technology that allows for joined up, cohesive collaboration
- Wellbeing initiatives, tools and courses, and a discounted health insurance scheme
- Open minds - we aren't afraid of change and encourage fresh approaches and ideas from people who wan
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