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Executive Assistant
2 months ago
**The opportunity**
An opportunity has arisen for an outstanding Executive Assistant to support our Chief Executive, based in our Wellington office. This role is suited to someone with excellent communication skills, a strong sense of time management, has a positive and proactive approach, and who can foster authentic relationships with a broad range of people in the business. The anticipated start date for this role is 9 September 2024.
**The role**
This role provides a good variety of challenging work in a professional and fast paced but dynamic environment. Reporting to the Chief Executive, you will primarily be responsible for providing complete administrative support to ensure the Chief Executive is able to carry out his responsibilities in a structured and effective manner. You will achieve this by working flexibly with him to ensure timely and accurate delivery of all requirements and your tasks will span across Board of Management, AGM, diary management, travel arrangements, event planning, annual general meetings, and general tasks supporting the Chief Executive. Secondarily, you will also provide administrative support to the Senior Leadership Team (SLT) when required.
Although no two days are the same and this is not an exhaustive list of responsibilities, you can expect to regularly work on:
- The Chief Executive's diary, planning meetings, travel arrangements and bookings for events
- Board meetings, Board papers, presentations, and annual tasks such as Board elections,
- Events from start to finish, enlisting assistance from our Client Experience team if required,
- Upcoming meetings and events by pre-empting what is required by the Chief Executive and ensure he is adequately prepared,
**What matters to us**
We value people who bring a different perspective, who are passionate, curious, client focused and innovative. As the Executive Assistant to the Chief Executive, your role has a direct impact on the success of our people and the firm and is a role we immensely value. We are looking for someone who ideally:
- Has prior experience as an Executive Assistant within a professional services or comparable high-performing environment,
- Thrives in high pressure situations, who can remain calm and create clarity about the next steps to take,
- Exercises discretion and confidentiality in all situations,
- Is a team player and fosters relationships with people at all levels,
- Anticipates what's coming, is proactive and knows how to plan in advance, Has experience with document management; in particular, MS Word, MS Excel, MS Outlook, MS PowerPoint to an intermediate/advanced level.
**What we offer**
A career with us gives you the opportunity to work with a wide range of people who are motivated to help shape the future of business in New Zealand. We offer a range of benefits that enable you to be the best you can be, such as opportunities for ongoing professional and personal development, flexible working practices, health insurance benefits, social events, charity initiatives and wellbeing-focused programmes.
**About us**
**To apply**
If you are looking for a role that is highly impactful and rewarding, and you can see yourself being part of our collaborative team, then we would love to hear from you. Please send us your CV and cover letter about why you are interested in this role by clicking the 'APPLY' button.
Applications will be reviewed as they come in.
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