Executive Assistant

2 months ago

Mount Victoria, New Zealand Buddle Findlay Full time

**The opportunity**

An opportunity has arisen for an outstanding Executive Assistant to support our Chief Executive, based in our Wellington office. This role is suited to someone with excellent communication skills, a strong sense of time management, has a positive and proactive approach, and who can foster authentic relationships with a broad range of people in the business. The anticipated start date for this role is 9 September 2024.

**The role**

This role provides a good variety of challenging work in a professional and fast paced but dynamic environment. Reporting to the Chief Executive, you will primarily be responsible for providing complete administrative support to ensure the Chief Executive is able to carry out his responsibilities in a structured and effective manner. You will achieve this by working flexibly with him to ensure timely and accurate delivery of all requirements and your tasks will span across Board of Management, AGM, diary management, travel arrangements, event planning, annual general meetings, and general tasks supporting the Chief Executive. Secondarily, you will also provide administrative support to the Senior Leadership Team (SLT) when required.

Although no two days are the same and this is not an exhaustive list of responsibilities, you can expect to regularly work on:

- The Chief Executive's diary, planning meetings, travel arrangements and bookings for events
- Board meetings, Board papers, presentations, and annual tasks such as Board elections,
- Events from start to finish, enlisting assistance from our Client Experience team if required,
- Upcoming meetings and events by pre-empting what is required by the Chief Executive and ensure he is adequately prepared,

**What matters to us**

We value people who bring a different perspective, who are passionate, curious, client focused and innovative. As the Executive Assistant to the Chief Executive, your role has a direct impact on the success of our people and the firm and is a role we immensely value. We are looking for someone who ideally:

- Has prior experience as an Executive Assistant within a professional services or comparable high-performing environment,
- Thrives in high pressure situations, who can remain calm and create clarity about the next steps to take,
- Exercises discretion and confidentiality in all situations,
- Is a team player and fosters relationships with people at all levels,
- Anticipates what's coming, is proactive and knows how to plan in advance, Has experience with document management; in particular, MS Word, MS Excel, MS Outlook, MS PowerPoint to an intermediate/advanced level.

**What we offer**

A career with us gives you the opportunity to work with a wide range of people who are motivated to help shape the future of business in New Zealand. We offer a range of benefits that enable you to be the best you can be, such as opportunities for ongoing professional and personal development, flexible working practices, health insurance benefits, social events, charity initiatives and wellbeing-focused programmes.

**About us**

**To apply**

If you are looking for a role that is highly impactful and rewarding, and you can see yourself being part of our collaborative team, then we would love to hear from you. Please send us your CV and cover letter about why you are interested in this role by clicking the 'APPLY' button.

Applications will be reviewed as they come in.

  • Executive Assistant

    3 months ago

    Mount Maunganui, New Zealand HR Connect Full time

    Your role will involve coordinating and organizing schedules, managing communications, and ensuring smooth operations at the executive level. By collaborating closely with the CEO, you will have the opportunity to contribute directly to the success and growth of the group. **Qualifications**: - Previous experience as an EA, or similar, with a strong track...

  • Administration Broker Assistant

    4 months ago

    Mount Victoria, New Zealand Aon Corporation Full time

    Posting Description: **Administration Broker Assistant** - Kick start your Insurance Broking career with a global firm - Support our Brokers with insurance policy renewals and client administration tasks - Office based role **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people...

  • Administration Broker Assistant

    4 months ago

    Mount Victoria, New Zealand Aon Full time

    **Administration Broker Assistant** - Kick start your Insurance Broking career with a global firm - Support our Brokers with insurance policy renewals and client administration tasks - Office based role **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an...

  • Assistant Venue Manager

    2 months ago

    Mount Victoria, New Zealand Kāpura Full time

    **Wellington’s favourite Asian-fusion restaurant, Master Kong, is looking for an Assistant Venue Manager to join the team!** The Street Food culture of Asia’s bustling night markets is our food inspiration. Think, East meets West. Master Kong’s cuisine takes classic street foods from China, Hong Kong, Vietnam, Malaysia & Thailand to create a menu...

  • Assistant Venue Manager

    2 months ago

    Mount Victoria, New Zealand Kāpura Full time

    **Wellington’s favourite Asian-fusion restaurant, Master Kong, is looking for an Assistant Venue Manager to join the team!** The Street Food culture of Asia’s bustling night markets is our food inspiration. Think, East meets West. Master Kong’s cuisine takes classic street foods from China, Hong Kong, Vietnam, Malaysia & Thailand to create a menu...

  • Cam Customer Account Manager Corp

    2 months ago

    Mount Victoria, New Zealand Motorola Solutions Full time

    **Company Overview**: At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across...

  • Engineering Technical Coordinator

    2 months ago

    Mount Victoria, New Zealand KiwiRail Full time

    Req ID: 11193If life’s a journey, KiwiRail is a great way of keeping your career moving through it. Ours is a fast-paced, inspiring, and truly customer-focused culture - where your career will connect you to real opportunities, while balancing work and whānau life. **We are looking for an Engineering Technical Coordinator - Freight Yards to join and...

  • Digital Sales Manager

    2 months ago

    Mount Victoria, New Zealand NZME Full time

    Are you on the hunt for a leadership opportunity where you can leverage your in-depth understanding of digital advertising products and platforms? Do you crave a role where you can make a significant impact and be recognized for your expertise? **THE OPPORTUNITY**: The NZME Northern commercial team is actively seeking an energetic individual who will shape,...

  • Clinic Manager

    4 weeks ago

    Mount Victoria, New Zealand Laser Clinics Australia Full time

    **THE ROLE** At Laser Clinics New Zealand, we are committed to building a diverse team and inclusive culture where we can be the best version of ourselves. Laser Clinics is the largest cosmetic clinic in the world, specialising in Laser Hair Removal, advanced skin treatments, cosmetic injectables and body sculpting. Every client that enters our clinic is...

  • Clinic Manager

    2 months ago

    Mount Victoria, New Zealand LCNZ QUEENSGATE Full time

    **THE ROLE** At Laser Clinics New Zealand, we are committed to building a diverse team and inclusive culture where we can be the best version of ourselves. Laser Clinics is the largest cosmetic clinic in the world, specialising in Laser Hair Removal, advanced skin treatments, cosmetic injectables and body sculpting. Every client that enters our clinic is...

  • Senior Quality Assurance Officer

    3 months ago

    Mount Victoria, New Zealand Rabobank Full time

    Job Overview & Purpose: Assures consistent quality of operational outputs by developing and enforcing procedures to inspect and report quality assurance issues and monitor operations that affect quality. Context of Job: The Operations team forms part of the COO Domain and is responsible for ensuring that the Operations department makes a significant...

  • Principal Project Administrator/controller

    2 months ago

    Mount Victoria, New Zealand AECOM Full time

    **Company Description** **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people,...

  • Broker Administration Support

    4 months ago

    Mount Victoria, New Zealand Aon Corporation Full time

    Posting Description: **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. This is an office-based role based...

  • Account Broker

    4 months ago

    Mount Victoria, New Zealand Aon Corporation Full time

    Posting Description: **Account Broker - Wellington** **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients...

  • Insurance Administrator

    4 months ago

    Mount Victoria, New Zealand Aon Full time

    **Insurance Administrator** **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. This is an office-based...

  • Account Broker

    4 months ago

    Mount Victoria, New Zealand Aon Full time

    **Responsibilities** **Account Broker - Wellington** **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients...

  • Account Broker

    4 months ago

    Mount Victoria, New Zealand Aon Corporation Full time

    Posting Description: **Account Broker** **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. This is an...

  • Executive Officer, Grower and Industry Engagement

    2 months ago

    Mount Maunganui, New Zealand Zespri Full time

    **Ko wai matou? Who are we?**: Zespri is more than simply the world’s single-largest marketer of kiwifruit. We like to think of ourselves as fruit on a mission and as rebels with a cause: to help people, communities and the environment around the world thrive through the goodness of kiwifruit. We are proudly the world’s largest marketer of kiwifruit,...

  • Customer Success Manager

    3 months ago

    Mount Victoria, New Zealand Marama Labs Full time

    **About us**: Marama Labs is a scientific startup at the intersection of physics, winemaking and software, dedicated to revolutionizing the way winemakers produce and refine their craft. Our innovative analytical hardware and cloud software platform _CloudSpec_ empowers winemakers with real-time insights on wine style evolution, allowing them to enhance wine...

  • Senior Client Delivery Manager

    2 months ago

    Mount Victoria, New Zealand NTT Ltd. Full time

    NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future. In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve...