Principal Project Administrator/controller

3 days ago

Mount Victoria, New Zealand AECOM Full time

**Company Description**

**At AECOM, we’re delivering a better world.**

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

**Here, you will have freedom to grow in a world of opportunity.**

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

Major Project coordinator works within multi-disciplinary teams and on major projects. The coordinator provides support on project-related activities which may include, but are not limited to, documentation, resource administration, travel, preparation, support and planning, data collection, analysis and presentation. Specifically, you will be working on the Te Awa Kairangi (Riverlink) Alliance - A great opportunity to work in an Alliance environment, which includes designers, constructors, stakeholders and the client all working in the same space.

Some of the key elements of this role will involve the following.
- Ensure the smooth running of the design team from an administration perspective.
- Provides secretarial support to senior members of the team, including diary management, support with expense claims, meeting organisation etc.
- Work closely with HR regarding support to the business for onboarding new employees, including day one induction plans and execution where necessary.
- Support event coordination for the business.
- Maintain and manage project documentation, directories and file systems in conjunction with the Digital Engineering (DE) and Design Operations teams
- Ensure all work is performed in accordance with QA procedures.
- Develop and maintain a positive rapport with internal and external clients and associates.
- Ensure confidentiality is maintained at all times.
- Assist with office support activities.
- Coordinate with wider office/project support staff as and when required
- Take an active part in well-being initiatives and help ensure the health and well-being of the design staff
- Ensure logistics for new team members, e.g. desk, mobile, computer and business cards and undertake necessary induction on AECOM systems.
- Provide support with travel requests; where necessary, processing through the travel system.
- Provide archive support to enable the efficient retrieval and storage of electronic records.
- Aid with preparing document deliverables (reports, bids, bid collateral and presentations), ensuring document content and formatting requirements comply with individual client needs, AECOM branding standards and writing guidelines.
- Assist with planning and organising corporate events.

**Qualifications**

Relevant degree level qualification

**Additional Information**

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and s

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