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Property Projects Administrator 12 Months Fixed Term

5 months ago

New Zealand Alpha Personnel Recruitment Ltd Full time

We are delighted to represent our client who is in the not-for-profit Social and Housing sector and aims to really make a difference and are verypassionate about what they do. This is a full-time permanent role for an Accounts Receivable extraordinaire. The office will be based in Mangere and you will work with a fantastic team. As this is a 12-month role you will need to hold a permanent residence, citizenship, or a valid work visa for at least 2 years in New Zealand

This role will be Monday to Friday 8:30 am-5:00 pm. You will need to have at least 2-3 years of experience in Administration and ideally some experience in property or projects administration (in some capacity)

**The role**:
**Some of your key duties will include**:

- Working with the Property Services team, develop a system that takes into consideration the initiation of a request for work to be done through to completion
- Managing the receiving, prioritising, actioning requests for repairs, maintenance, new or replacement chattels and picking up and delivery of donations to tenants or storage facilities and problem-solving
- Plan and delegate jobs to internal members of the team and notify/schedule work with tenants
- Ensure close communication with tenants to set expectations on time frames and keep them informed of the progress of their requests
- Manage warranty replacements
- Create all required documentation to support the system and procedures
- Monitor the use of the system and filing of appropriate documentation
- Work closely with the finance team to ensure appropriate organisational processes are followed

**To be successful in this role you should demonstrate**
- 2-3+ years in property or projects administration roles in New Zealand
- Experience working for a large organisation would be beneficial
- Good with systems
- Intermediate level in Microsoft Office Suite
- Confident to communicate with stakeholders at all levels inside and outside the organisation
- Customer Service and problem-solving experience
- A full, clean drivers license