Commercial and Contracts Administrator

14 hours ago

Wellington City, New Zealand New Zealand Government Full time

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

Discover a career with purpose at MBIE
- Progress your career into the ICT administration world
- Permanent role based in Wellington CBD
- Salary Range $56,425 to $66,630
The role will work closely with managers and principals to provide individual and team support that enables the smooth and efficient function of activities and work tasks across the unit.

**Tēnei tūranga - About the role**: Reporting to the Principal Commercial and Contracts Manager, this is a support role responsible for administering, organising and coordinating contracts across the Digital Operations branch.

**The Commercial and Contracts Administrator will**:

- Ensure that all contract and supporting commercial information is loaded in MBIE systems.
- Undertake analysis of supplier commercial arrangement and verify that those arrangements are correct and accurate.
- Accurately document and work across ICT to ensure that contractual obligations are complied with.
- Identify opportunities for improvement.
- Identify, log and manage commercial risk in the commercial risk register.
- Work to improve administrative systems and processes of the team.
- Proactively produce reports as directed and requested.
- Build relationships across MBIE in support of all duties involved in the position. About DDI In the Digital, Data and Insights group, we are responsible for strengthening MBIE's core data and insights, digital and technology functions. The group’s key objectives work to ensure MBIE is:

- Digitally enabled - we make it easy for people to work with us and for us.
- Empowered by data - we are a data and evidence-led organisation.

**The Group has the following branches**:

- Cyber Security
- Data Strategy & Knowledge
- Data Insights & Intelligence
- Digital Operations
- Digital Solutions Delivery
- Partnerships & Programmes
- Planning, Risk & Assurance
- Technology & Architecture Ngā pukenga me ngā wheako e hiahiatia ana - Skills and experience required: The Commercial and Contracts administrator will have:

- Proven experience of adding value through and competence in the provision of support.
- A proven track record of experience and achievement in a customer service and/or support role.
- A knowledge of secretarial and administrative practices.
- Ability to quickly establish and build strong working relationships.
- Ability to communicate effectively with people from a wide range of levels within an organisation.
- Experience in a position requiring attention to detail, excellent organisational skills, and the ability to work autonomously using initiative and good judgement.
- Ability to respond flexibly to changes in work priorities.

**Qualifications**:

- Advanced Microsoft Office skills including Microsoft Project, Word, PowerPoint and Excel
- Previous experience in financial administration business processes and managing individual managers is a distinct advantage
- A relevant tertiary qualification or equivalent knowledge, skills, and experience
- Must have the legal right to live and work in New Zealand. Ētahi kōrero mō MBIE - About MBIE MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.
People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.
- Mahi Tahi - Better Together
- Māia - Bold and brave
- Pae Kahurangi - Build our Future
- Pono Me Te Tika - Own It

Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.
E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi. Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi,

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