Controlled Documents Coordinator

4 days ago


Wellington Central, New Zealand Wellington Central Full time

**_Nau mai, haere mai ki Te Whatu Ora - Capital, Coast & Hutt Valley District_**

**Location**: Wellington Regional Hospital and Hutt Valley Hospital

**Service**: Centre of Clinical Excellence

**Contract**: Permanent, part
- time (0.6 FTE / 24 hours per week) - Flexible days of work

**Kōrero mō te tūranga - About the role**

The Controlled Documents Coordinator works as a member of the Governance team and is responsible for providing coordination, guidance, education and support to staff developing controlled documents.

The Controlled Documents Coordinator provides a professional and efficient administration support with a focus on document control systems and processes.

**Mō tō mātou rōpū - About our team**

The Centre of Clinical Excellence supports Te Whatu Ora - Capital, Coast and Hutt Valley to become a learning, pro-equity organisation where innovation and quality improvement is embedded in the practice of all staff. The centre will contribute to improved health outcomes for all our patients by raising the visibility of quality and safety, strengthening clinical governance and developing innovative practices to transform the District.

The Centre of Clinical Excellence aims to be a dynamic leader in this field, to have a smart and vibrant environment with people who are passionate, inspiring, creative, and challenge all to be extraordinary. Our team are values driven, who share knowledge, communicate openly and honestly, continually learn and are curious and courageous.

**Moū - About you**

Essential qualifications, skills and experience
- A relevant health qualification or relevant experience is desirable but not essential
- Knowledge of New Zealand Health legislation
- Knowledge and experience in the administration of health policy requirements, document control systems and health literacy
- Exceptional IT skills, including excellent word processing and spreadsheet skills
- Strong interpersonal skills, builds rapport and relates well with people
- Ability to work independently as well as part of a team
- Effective time management skills and ability to meet delivery of objectives
- Excellent communications skills
- Ability to explain and write about policy processes in simple language
- Ability to assist staff to clarify and document their policy requirements
- Ability to pass on concerns while maintaining credibility with staff involved in the policy development or review
- Good conflict resolution skills
- Ability to maintain relevant paperwork and electronic files in an orderly and auditable fashion
- Proven ability to be flexible and adaptable

Personal Attributes
- Dedicated to improving the experience and outcomes for consumers
- Believes in the multi-disciplinary models of care delivery
- Pro-active management to achieves outcomes

**E pā ana ki a tatou - About us**

Capital, Coast & Hutt Valley District are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.

To find out more about us click on the following links:
Capital and Coast

Hutt Valley

Mental Health, Addiction and Intellectual Disability Service

**Me pēhea te tuku tono - How to apply**

Your safety and that of our patients is important to us. It is our expectation that you will be fully vaccinated against COVID 19, having received two doses of an approved COVID 19 vaccination.

**_ Ma tini, ma mano, ka rapa te whai_**

**_ By joining together we will succeed_



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