Executive Assistant for Ingrid Leary Mp

2 weeks ago

Wellington City, New Zealand New Zealand Parliament Full time

Are you someone who knows how to get things done, who thrives in a fast-paced environment? Do you want a half-time role to free you up for study or other opportunities? If so, read on.

**Mō te tūnga | About the role**

Due to an internal promotion, Ingrid Leary, MP is looking for an enthusiastic and professional Executive Assistant (EA) to join her team, based at the Parliamentary precinct in Wellington. This is a part-time role, for 20 hours per week.

Since 2020, Ingrid has been the Labour Member of Parliament for Taieri - an electorate which draws together urban Dunedin South with parts of rural South Otago. She is a passionate advocate for the South, for women's equality, social and financial inclusion, mental health and international relations.

As Executive Assistant to Ingrid Leary, MP, you'll be responsible for ensuring that critical administrative functions related to the smooth running of the MP's Parliamentary life (such as diary management and travel) are actively managed. You'll be required to build strong and trusted relationships both internally and externally.

**Tō kete | What you will bring to the role**

You will be well-known for your agility, initiative, and attention to detail in responding to competing priorities. An appreciation for the Parliamentary environment and the ability to be calm, proactive, and flexible will see you well-placed to thrive. You will be able to uphold a high level of confidentiality on any matter with discretion and an earnest presence of mind.

It goes without saying that you'll have highly developed administrative capability, with the ability to work proficiently across the MS Office suite to be able to create, populate, and manage databases; maintain files; and uphold process and other systems as required.

As an employee of Parliamentary Service, you will be politically impartial in performing your role.

**Ngā haepapa** **| Responsibilities**
- Ensure the MP knows where they need to be, and when, through the organisation and coordination of their diary, and ensure the MP is in possession of the required materials for meetings
- Ensure the MP is always well briefed for each engagement in the diary
- Triage and assess requests for the MP, and present these where required for their consideration
- Coordinate administrative activities in the MP's office including those for meetings, functions, and events; including collating invitations and arranging facilities and catering
- Support the MP to organise their travel as required
- Provide support for finance processes (such as budgeting, tracking, and P-card processes)

**He aha te pai o te mahi ki Te Ratonga Whare Pāremata? | Why work for Parliamentary Service?**
- We offer a range of benefits including 5 weeks' annual leave, an eye and hearing subsidy, and an annual well-being payment.
- You will receive an induction from Parliamentary Service to set you up to succeed, as well as having access to ongoing learning, development, and professional networking opportunities.
- We are proud of He Ao Takitaki (our Te Ao Māori strategy); we offer karakia, waiata, and reo Māori opportunities along with opportunities through other staff networks.
- Our core values are at the heart of how we work: Integrity, Manaakitanga, Accountability, Whanaungatanga, and Empowerment.

The pay band for the role starts at $67,500 per annum and appointments will be based on skills and experience. All employees who work for MPs are employed on an 'events-based' agreement, with your employment linked to your MP. This role is based at the Parliamentary precinct in Wellington, for 20 hours per week.

Applications close Sunday 10th March** **at 5.00pm**.**

**Job Details**:

- Reference #
35501- Posted on
27 Feb 2024- Closes on
10 Mar 2024 17:00- Location(s)
Wellington- Expertise
Administration, Executive Assistant/Personal Assistant- Job level(s)
Experienced- Work type(s)
Events-Based part-time- Job description
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