Senior Team Administrator

3 days ago

Auckland City, New Zealand Auckland District Health Board Full time

Senior Team Administrator - Te Pūriri o Te Ora | Cancer and Blood Genetic Service
- Work with New Zealand’s leading public hospital and make a difference to the health of Auckland
- Excellent opportunity to utilise and develop your administrative skills
- Permanent full time position
- Central Auckland location

**Te whiwhinga mahi | The Opportunity**

Genetic Health Service NZ - Northern Hub is part of Te Pūriri o Te Ora Regional Cancer and Blood Service, based at Auckland City Hospital, is one of three Hubs of the national genetic service. The Northern Hub provides Genetic care for the region covering Tarawhiti to Northland.

The primary purpose of the role is to:

- Provide support to the Genetics Team Leader (GTL)
- Ensure administration responsibilities are covered, including
- Process new referrals into the department using the hospital patient management system and department database.
- Data management, entering information onto both hospital and department databases, possibly some scheduling of outpatient appointments and confirming of outpatient appointments necessary to support the whole team for cross cover.
- Perform general administration duties as per service needs
- Mentor administration team, ensure administrative processes function well, liaise with wider administrative team within Te Toka Tumai and assist GTL to provide oversight and direction. The team includes general administration, appointment scheduling and transcription.

Are you committed to giving quality service? If yes, this is a perfect opportunity for you to showcase your exceptional customer service qualities. Ideally, you will come from an administrative background, where strong communication skills and attention to detail were your strong points. Essential to your success in this role are

For all aspects of this role and experience/knowledge required please see the position description.

**Nga Pūkenga Motuhake | Important Skills**

To be successful in this role, you will bring:

- Be reliable, and work well under pressure
- Demonstrates excellent customer service and have well-developed communication skills
- Proficient skills in the Microsoft Office Suite and Zoom
- A ‘can do’ attitude with a willingness to go that extra mile
- Excellent time management and prioritisation skills
- Strong attention to detail, analytical and problem solving ability
- Demonstrated ability to use initiative and work autonomously

On a day to day basis you will work with Outlook, Excel and Word and a range of Hospital Systems. You will be regularly challenged by a wide range of tasks. This is a fantastic opportunity to grow and develop working with a great team.

**Ko wai mātou | Our Organisation**

We are Te Whatu Ora Te Toka Tumai Auckland. We provide health and disability services to more than half a million people living in central Auckland, regional services for Northland and greater Auckland, and specialist national services for the whole of New Zealand. Our main sites are Auckland City Hospital, Greenlane Clinical Centre and Starship Children’s Hospital, located in central Auckland.

We are part of Te Whatu Ora - Health New Zealand, the overarching organisation for New Zealand’s National Health Service. Te Whatu Ora leads the day-to-day running of the health system, with functions delivered at local, district, regional and national levels.

We are committed to upholding Te Tiriti o Waitangi and providing culturally safe care. We value role modelling manaakitanga as demonstrated by Ngāti Whātua in the gifting of their whenua on which our hospitals stand. We aspire to having a workforce reflective of the communities we serve and achieving equitable outcomes for all.

**He aha ngā painga o tēnei mahi mōu | Why you will enjoy working here**

Auckland City Hospital is based in the heart of Auckland, voted as one of the best cities to live in the world The city is set in a pristine marine-based environment with a temperate climate. It has a vibrant mixture of lifestyles and cultures and offers easy access to stunning and diverse scenery and a wonderful range of outdoor pursuits. With its beautiful countryside and dynamic metropolitan centres, New Zealand offers something for everyone.

We recognise there is more to life than mahi | work, and we encourage and provide access to all our staff several services and benefits to support themselves whilst they are employed within Te Toka Tumai Auckland. You will also enjoy:

- Comprehensive and well-structured orientation programme
- A fast paced, unique and rewarding work environment that provides a high level of job satisfaction and is always interesting
- An opportunity to grow both as a person and as an administrative professional while working with a very friendly team.
- Continuous improvement and development opportunities
- A great team environment and supportive work culture
- Subsidised gym membership, free gym classes run by 5Points Gym
- Discounts at a variety of busine

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