Administrator Community Dental Fleet

4 months ago

Christchurch, New Zealand Health New Zealand - Te Whatu Ora Waitaha Canterbury Full time

Permanent part
- time working 32 hours per week
- Based at Burwood Hospital

We are seeking a highly skilled and motivated Administrator to oversee the planned and urgent maintenance of our Community Dental Fleet, ensuring compliance with legislative and Health and Safety requirements.

This position also involves coordinating maintenance for Health NZ Te Whatu Ora Waitaha Canterbury and South Canterbury Community Dental clinics and other administrative tasks to support our service delivery.

As part of the Administration and Clerical Pay Equity Claim settlement this role has been mapped to National Band 4/Profile 4A

For further information about the administration and clerical pay equity settlement please follow the link below:
Administration and Clerical Pay Equity - Te Whatu Ora - Health New Zealand

Key Responsibilities:

- Supervise the planned and urgent maintenance of the Community Dental Fleet, including 18 Dental Vans, 4 T-Units, with an approximate value of $15 million.
- Coordinate maintenance for 13 Community Dental clinics, ensuring compliance with legislative and Health and Safety requirements.
- Oversee payment of power accounts to approximately 220 schools and manage Oracle ordering.
- Coordinate the movement of T-units across Canterbury and South Canterbury.
- Book travel and accommodation for staff and provide administrative support to the Community Dental Service Leadership Team.
- Work with providers and suppliers to support fleet maintenance, including obtaining quotations and sourcing new suppliers and providers.
- Liaise with CDS Clinical Team Leaders to ensure mínimal disruption to service delivery during vehicle maintenance.
- Coordinate with school principals and secretaries to ensure prompt payment of invoices and coordinate van and T-unit movements.
- Develop annual planned maintenance schedules to ensure vehicles are safe and meet compliance standards while minimizing disruption to services.
- Create purchase orders, goods receipting (Oracle), coordinate delivery to dental clinics, and ensure timely payment of all accounts.
- Provide administrative support, including arranging meetings, agendas, minutes, maintaining telephone lists as required.

**Ngā pūkenga me ngā wheako | Skills and experience**

**Essential**
- Highly-developed interpersonal skills, with the ability to establish collaborative working relationships.
- Experience with Microsoft Office suite (minimum intermediate level) and ability to learn new software programs and systems.
- Strong communication skills, both written and verbal.
- Excellent organizational skills, with the ability to multitask, prioritize tasks, and make informed decisions.
- Client-focused approach for both internal and external stakeholders.
- Self-directed learner who actively seeks new ways of working.
- Experience working within a Te Ao Māori environment and understanding of Tikanga Māori, or experience working within a bicultural context with diverse communities and/or organizations.
- Valid Driver's License, with confidence in driving large vehicles.

**Desired Qualifications**:

- Experience in project planning and coordinating services across multiple locations.

If you meet the above criteria and are passionate about ensuring the smooth operation of our Community Dental Fleet, we encourage you to apply. Please submit your resume and cover letter outlining your relevant experience and qualifications.

**Mō mātou | About Us**
- “Ko ngā tāngata, te mātua mahi _- _Putting people at the heart of all we do”_

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Health NZ Waitaha Canterbury, is driven by our **ā Mātou Uara (Our Values)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Health NZ Te Whatu Ora**

When you work at the Health NZ, you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Health NZ, you are part of something greater than yourself and encouraged to be your unique self

We have a range of clinical and non-clinical roles at Health NZ Waitaha Canterbury, there could be a place for you

Please visit our careers website for other roles and find your ideal fit within the Health NZ Waitaha Canterbury

**Nau mai, haere mai, tauti mai**

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