Executive Assistant to Chief Scientist

4 weeks ago

Auckland City, New Zealand Science New Zealand Full time

**Executive Assistant**
**Chief Scientist**
**Mount Albert, Auckland**
**Vacancy number 55759**
**Permanent Fulltime (38 hours per week)**

Join us as a key partner to our executive leadership, this role will span the breadth of our organisation. Dive into the heart of innovation, that contribute to the pivotal scientific advancements shaping the future of New Zealand's Plant and Food sectors.

**What you will be doing | Ngā whāinga matua**
You will be providing high level executive assistance to our Chief Scientist (CS), head of the Science Publication Office, for a fixed term of one year. You will also coordinate and manage company-wide initiatives such as large meetings, events and special projects.

You will play a pivotal role in ensuring that the Chief Scientist is well supported in their daily activities, utilising your excellent communication and time management skills, with key responsibilities including:

- Maintain CS calendar, including speaking engagements, and travel (including both domestic and international) arrangements.
- Coordinate Executive events eg: international delegations, domestic politians, boards and other organisations executive leaders
- Determine priority of matters of attention for the CS; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Assist the CS in the drafting of communications -internal and external
- Assist in activities and processes including project planning, prioritisation, initiation and execution, as well as fostering lines of communication between the CS and end-users and key external stakeholders.
- Maintain paper and electronic filing systems, with appropriate maintenance of confidential and sensitive information.
- Complete a variety of special projects

A copy of the Position Description is available for you to view once you click on the 'apply' button.

**What you will bring | Ngā tino pūkenga me ngā wheako**
To be successful in this role, you will have:

- A relevant tertiary qualification and/or a minimum of 5 years' experience in an executive assistant role.
- A collective view and the ability to work effectively in a team is essential.
- Previous experience working for a Senior Manager would be an advantage as would event and travel management experience.
- Fast and accurate keyboard skills.
- Well-developed written and verbal communication and interpersonal skills (English language).
- Previous experience in preparing reports and preparing accurate and concise meeting minutes.
- Excellent time management skills.
- A positive attitude, self-motivation, and a high personal standard.
- Ability to manage multiple priorities, plan, and organise.
- An understanding of relevant financial reporting principles.

**What you will get | Ngā hua o tēnei tūranga**
The opportunity to work within a friendly, team-based environment located at our picturesque Mount Albert site where you will contribute to exciting projects with an organisation that has an excellent reputation for its science and impact

We offer excellent employee benefits, including generous leave provisions.
- Additional 6 days' leave and generous paid parental leave
- Excellent benefit choices in retirement savings and wellbeing & health
- Focus on health & wellbeing with enhanced sick leave
- Ongoing career development opportunities
- Flexible work - work from home and flexible hours possibilities

**About us | Ko wai mātou**
At Plant & Food Research, Rangahau Ahumāra Kai, we believe science can create a better future. By finding smarter, greener options today, we're helping secure the world we want to live in tomorrow. With our partners, we use world-leading science and technology to improve the way they grow, fish, harvest, create, prepare and share kai. Every day, we have 1000 people working across Aotearoa New Zealand and the world to help develop and deliver healthy foods from the world's most sustainable food systems. We are on our journey towards becoming a meaningful and trusted partner to Māori, promoting the weaving of Mātauranga Māori and science to create growth and success for all of Aotearoa, New Zealand.

Job Details
- Crown research institute
Plant & Food Research- Reference #
55759- Posted on
10 May 2024- Closes on
25 May 2024 23:55- Location(s)
Auckland- Expertise
Administrative Services- Job level(s)
Experienced- Work type(s)
Fixed term- More details (document)
55759 Executive Assistant.docx

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