Executive Assistant, Whanganui

4 months ago

Manawatu District ManawatuWanganui, New Zealand Health New Zealand - Te Whatu Ora Full time

**Contribute your EA skills to transforming the future of health**:

- **Flexible working supported to balance your work and lifestyle**:

- **Based in Whanganui and assisting the Regional Manager, Mentally Well, and Regional Manager, Ageing Well**

Join Health New Zealand | Te Whatu Ora at a key time, where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This mahi will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it
**Te whiwhinga mahi | The Opportunity**

We have an important role in supporting the Crown in its relationships with Māori under Te Tiriti o Waitangi | The Treaty of Waitangi. The government is committed to improving services and outcomes for Māori and strengthening the Crown's relationships with Māori.

We are responsible for designing community-based systems of care, agreeing health and wellbeing plans, executing those plans, and monitoring outcomes which then feed into the design process. We work in partnership with our Health New Zealand | Te Whatu Ora and Hauora Maori Service colleagues to shape system-wide public health services across the motu.

As the Executive Assistant, you will provide high quality, timely, one-to-one executive support, including dealing with matters of a highly confidential and sensitive nature. Day-to-day you will be responsible for managing their schedule and communications, coordinating meetings, managing their inbox, acting as a central point of contact, and drafting documents and reports.

In this role, you will be split across assisting the Regional Manager, Ageing Well, and the Regional Manager, Mentally Well.

**Mōu | About you**

You are a professional EA, with a history of supporting key leaders in large organisations. Past employers would describe you as someone who proactively identifies continuous improvement opportunities, and you drive your own professional development in line with industry and sector trends.

**Ngā pūkenga me ngā weako | Skills and experience**
- Experience with calendar management and meeting coordination and arrangements for Senior Leaders.
- Experience with secretariat duties, including minute taking and collation.
- Experience with financial administration such as processing invoices, reconciling payments and financial reporting as required.
- Experience with making travel arrangements and booking accommodation.
- Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders.
- Assists other support resources, such as Team Administrators to help them to be successful in their roles.
- Experience in, or exposure to, project co-ordination.
- Experience developing, maintaining, and influencing relationships and partnerships across sectors and organisations including with Māori and Pacific Peoples groups.

**Ka kawea e koe | You will bring**:

- A positive attitude and be adaptable to change are both important in this role.
- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth.

**Nau mai, uru mai | Come and join us**

When you join us, you become part of transforming the health system. This is a once in a life-time change, which will touch the lives of everyone in Aotearoa for generations.

We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures improved access, experience and outcomes for those traditionally not well served by the system - Māori, Pacific and Disabled People.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai | Our commitment to equity, diversity and inclusion**

**Me pēhea te tuku tono | How to apply.

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