Whip's Office Executive Assistant

5 days ago

Wellington, Wellington, New Zealand New Zealand Parliament Full time

Are you someone that knows how to get stuff done? If so, read on.

Mō te tūnga | About the role

An Executive Assistant (EA) is the rock of any high performing leader and their team. This unique position takes this vital support role to a whole new level. Working for the Labour Chief Whip, Glen Bennett MP, and the Whips Office team, we are looking for an experienced multi-tasker who can navigate complex environments. Typically speaking, EA tasks are wide and varied. Based in the Parliamentary Precinct in Wellington, for 40 hours per week, you'll be working to support the very machinery of Aotearoa | New Zealand's democracy.

Joining the team will see you being a committed part of Labour Whips Office wider team of colleagues who are based in Parliament, providing exceptional support. The ability to build strong and trusted relationships is key to being successful in this role.

Tō kete | What you will bring to the role

You will be well-known for your agility, initiative and attention to detail in responding to competing priorities. Things are often changeable here so an appreciation for the environment and the ability to be calm, proactive and flexible will see you well-placed to thrive. You will be able to uphold a high level of confidentiality on any matter with discretion and an earnest presence of mind.

In your application, please clearly outline how you have worked to achieve the above.

It goes without saying that you'll have highly developed administrative capability, with the ability to work proficiently across the MS Office suite to be able to create, populate and manage databases, maintain files and uphold process and other systems as required.

As an employee of Parliamentary Service, you will be politically impartial in performing your role.

Ngā haepapa | Responsibilities

  • Provide a high standard of administrative support to the Whips' Office.
  • Carry out any special tasks/projects as directed by the Whips.
  • Some travel may be required.
  • Support the Whips team to manage caucus events.
  • Respond to correspondence and emails, and escalate correspondence where required.
  • Coordinate administrative activities in the Whips office including for meetings, functions and events, including collating invitations, arranging facilities and catering.
  • Provide support for financial processes.
  • Ensure the Senior Whip is in possession of the required materials for meetings, which may include Select Committee.
  • Prepare and circulate agendas, attending as required, taking minutes and following up on actions which arise from meetings.

He aha te pai o te mahi ki Te Ratonga Whare Pāremata? | Why work for Parliamentary Service?

  • We offer a range of benefits including 5 weeks annual leave, an Eye and Hearing subsidy, and an annual well-being payment.
  • You will receive a Parliamentary Service induction to set you up to succeed, as well as ongoing learning, development and professional networking opportunities.
  • We are proud of our He Ao Takitaki (Te Ao Māori strategy); we offer karakia, waiata, reo Māori opportunities and other staff networks.
  • Our core values are at the heart of how we work: Integrity, Manaakitanga, Accountability, Whanaungatanga and Empowerment.

The pay band for the role starts at $70,000 per annum and appointments will be based on skills and experience. All employees who work for MPs are employed on an 'events based' agreement, with your employment linked to Labour's Chief Whip, Glen Bennett MP. This role is based at the Parliamentary precinct in Wellington, for 40 hours per week.

If you want to work in a role and environment unlike any other: one that is hugely rewarding and exciting with the chance to make a difference, please apply now.

Applications close midnight Sunday 6 April 2025.

If you have any questions, please contact fredwyn.kisona@parliament.govt.nz

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