Assistant Director of Campus Services

2 days ago

Wellington, Wellington, New Zealand Chatham University Full time

Assistant Director of Campus Services

Chatham University welcomes applicants for the position of Assistant Director of Campus Services. The Assistant Director manages the daily housekeeping, grounds, carpentry, and locksmith operations and staff. The position requires leadership in budget accountability, staff management, vendor coordination, and operational improvements to enhance efficiency.

This position reports to the Director of Facilities Management.

Key Responsibilities:

  • Daily oversight of housekeeping, grounds, carpentry, and locksmith operations and staff to ensure efficiency, responsiveness, and high-quality standards.
  • Assign, assess, and monitor backlog of work and work orders while analyzing and recommending efficiency improvements.
  • Monitor and manage operating budget expenditures, ensuring accountability and strategic planning.
  • Develop detailed planning proposals for furthering university strategic priorities and enhancing the campus experience.
  • Develop standards for staff training; implement a standardized inventory for housekeeping products.
  • Respond to and coordinate staffing for off-hour services and emergencies as needed.
  • Conduct timely and accurate performance evaluations for subordinate employees.
  • Collaborate with the Director to assess staffing needs, justify vacant positions, and participate in hiring processes.
  • Develop and oversee the university's key systems, control, and access components and processes.
  • Develop and maintain the university's snow removal plan coordinating internal and external resources to ensure safety and timeliness.
  • Develop and maintain the university paving master plan, including assessments, repairs, staff training, and procurement.
  • Maintain and update the department's vehicle replacement plan; implement a comprehensive vehicle utilization program.
  • Participate in the University's Emergency Response Team and assist with the university's resource recovery efforts.
  • Ensure compliance with all regulatory requirements through proper documentation and procedural adherence.
  • Establish standards for continuity and quality control in operations.
  • Research and implement innovative materials, equipment, and methods to enhance facilities management.
  • Perform other related duties as assigned by the supervisor.

Key Competencies:

  • Leadership: Ability to manage teams and inspire high-quality performance.
  • Strategic Planning: Capable of long-term planning to enhance campus services operations.
  • Budgeting & Financial Management: Strong understanding of financial accountability and resource allocation.
  • Collaboration: Works effectively with departments and external partners.
  • Communication: Strong communication and interpersonal skills.
  • Problem-Solving: Ability to assess challenges, implement innovative solutions, and respond effectively in an emergency.

Qualifications:

  • A bachelor's degree in Facilities Management, Business Administration, or a related field is required.
  • Minimum of 5 years of experience in facilities operations, campus services, or a related field.
  • Strong leadership and team management experience.
  • Demonstrated ability to develop and implement efficiency improvements.
  • Experience in budget management and financial planning.

Salary Range:

$68,100 - $77,400. 40-hour work week.

How to Apply:

Applications accepted only via www.chatham.edu/careers (direct link is https://chatham.applicantpro.com/jobs/3682759) and follow the instructions to complete the application process. To ensure full consideration, please include:

  • Cover Letter outlining your qualifications for the position
  • Curriculum Vitae or Resume
  • Contact information for three professional references

All application materials should be uploaded at the same time at the time of application. The system will not allow applicants to make edits to their applications after submission.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Persons of color, women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Chatham University does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

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