Personal Assistant/team Administrator

2 weeks ago

Wellington, Wellington, New Zealand New Zealand Government Full time
Discover a career with purpose at MBIE

Discover a career with purpose at MBIE

  • Work alongside and support the FIFA Women's World Cup project team in New Zealand Major Events, within the Ministry of Business, Innovation and Employment
  • Bring your amazing administration and coordination skills and experience
  • Fixed term or Secondment role starting now till Sept 2023 based in Wellington
  • Salary range from $ 56,425 to $ 66,630 per annum Tēnei tūranga
  • About the role:

You will be part of the FIFA Women's World Cup project team responsible for providing efficient and effective administrative support services to the People Leader and wider team.


You will be assisting management in prioritising key tasks by preparation of documentation, including setting up meetings and taking meeting minutes and collating research and follow up actions.


Key tasks would involve diary management, booking and coordinating large-scale meetings, arranging travel,, managing, and processing invoices and liaising with suppliers and contractors, and supporting the wider team to coordinate various projects and cross-project information/document management.

Ngā pukenga me ngā wheako e hiahiatia ana - Skills and experience required:

  • A proven track record of experience and achievement in providing personal and administrative support to managers and teams.
  • Demonstrated agility in supporting multiple teams/workstreams and responding to changes in priorities.
  • Wide ranging knowledge of administration systems and processes.
  • Sound relationship management skills.
  • Proactive and uses initiative.
  • Good standard of computer literacy and word processing.
  • Ability to work effectively in a team environment and to prioritise work to achieve MBIE outcomes.
  • Willingness to work in a flexible and dynamic environment.
  • Has high ethical and professional standards and exercises discretion.
  • Has the legal right to work and live in New Zealand.

Ētahi kōrero mō MBIE - About MBIE:


MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.


  • Mahi Tahi
  • Better Together


 Māia
  • Bold and brave


 Pae Kahurangi
  • Build our Future
  • Pono Me Te Tika
  • Own It
Our aspirations are echoed in our Māori identity - Hīkina Whakatutuki - which broadly means 'lifting to make successful'.


MBIE recognises the partnership founded under Te Tiriti o Waitangi between Māori and the Crown and is committed to giving effect to Te Tiriti o Waitangi.

We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand.

We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mōhio ana a Hīkina Whakatutuki i puea ake te kōtuinga I waenganui i a ngāi Māori me te Karauna i Te Tiriti o Waitangi, ā, kei te whai ia ki te whakaū ake i Te Tiriti o Waitangi.

Mā te whai kiko o ngā kōtuinga ahungaroa o ngāi wi, o ngāi Māori, me ētahi atu rōpū Māori ki te Karauna, katutuki tēnei.

He āhuatanga nui tēnei e āhei ai ngā mahi whanaketanga ā-ohanga, ā-pāpori hoki ki a ngāi Māori me Aotearoa whānui.

E whai tonu ana mātou ki te kōtui atu ki ngā iwi mō te rapu huarahi hou ki te whakaara i ngā kaupapakua roa nei e tāmi ana i a ngāi Māori me Aotearoa whānui, ā, e whai ana hoki ki te tautohu i ngā āheinga kōkiritanga mā ngā iwi, me te tautoko i ngā iwi kia whai mana ake ai ēnei āheinga.


Me pēhea te tono - How to apply:

If you are interested in a secondment from within MBIE, please make sure that you discuss and gain agreement from your people leader before applying.

Applications close on 5th March 2023.

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