Personal Assistant

2 weeks ago

Wellington, Wellington, New Zealand Department of Conservation Full time
Job details

Job reference:

  • DOC/1723810
    Location:
  • Wellington
    Date posted:
  • 31May2023
    Application close date:
  • 10Jun2023 Permanent Personal assistant opportunity, Conservation House, Wellington.
  • Leverage your administrative and coordination expertise and grow your experience.
  • Align your passion for conservation with your daytoday mahi


We are looking for an organised and motivated individual to join the Policy Unit within the Strategy and Policy Group as our Personal Assistant to the Director of Policy.

If you have a passion for providing quality administration support and share our vision for conservation, we want to hear from you

He angitūtanga | About the role


As the Director's Personal Assistant/ Administrator, you will be the Director's right-hand person, providing day-to day support, working to a high level of professionalism and discretion.

This role requires someone who enjoys working in a fast-paced environment, can quickly adjust to different workflows and prioritise several tasks at any one time.


Reporting to the Director of Policy, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence.

The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.


On a day-to-day basis you'll provide support, planning and coordination and act with a high level of professionalism and discretion.

Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising tasks in a dynamic and changing environment.


Your responsibilities will include:
- building strong cohesive relationships with the broader Leadership Team and their support staff
- assisting and coordinating quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests
- utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

Ngā pūkenga me ngā wheako | Skills and experience**You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day to day operations for the Director.

To be considered for the role you will demonstrate the following capabilities:

  • understanding or willingness to learn the workings of central Government
  • the role of Parliament, Ministers, and public service agencies
- exceptional relationship management skills and ability to build and leverage great networks
- advanced office administration skills including document and diary management
- co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs
- organise, attend, take minutes, and track actions for meetings
- comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained
- comfortable engaging and working in partnership with iwi and tangata whenua.

Ngā āhuatanga kei a mātou | What's in it for you?


Department of Conservation/ Te Papa Atawhai is committed to a diverse workforce that represents the communities we serve, and to creating an inclusive workplace culture.

We highly value the new expertise and fresh perspectives brought into the organisation. This is your chance to contribute to our culture of continuous improvement.


We take pride in enabling our kaimahi to bring their unique perspectives to mahi, in pursuit of our collective aspirations.


Our commitment to well-being and professional development includes:

  • Flexible working options where applicable


 Te Pukenga Atawhai
  • Cultural Capability Development Programme
  • Active employee networks, Te Kāwai Aho Tapu
  • Māori Kaimahi Network, Rainbow Network


The salary range for this position is $61,916 to $79,115 plus allowances with the starting salary of the successful applicant being based on their relevant skills and experience.


  • Eligibility to work in New Zealand is mandatory this includes holding a valid work visa that covers the whole period of employment._

Rā katinga | Applications close at 5 pm on Saturday, 10 June 2023.

Taupānga | Job Reference: 400/05536

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